Job description
Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI.
What is The Role
Elastic Finance Team is looking for a highly motivated Indirect Taxes Analyst to join our growing EMEA Indirect Tax team. The candidate will prepare submissions of VAT and indirect tax returns for a number of EMEA jurisdictions. This role involves collaboration with our third-party Indirect Tax vendor for filings, as well as finance and tax teams to ensure accurate reporting, compliance, and timely submissions. The individual will be detailed, and thrive in a fast-paced environment.
What You Will Be Doing
- Extract data from NetSuite and other internal systems to support the preparation and filing of periodic VAT returns across EMEA countries.
- Prepare and submit EC Sales Listings (ECSL) and other country-specific reports, where applicable.
- Work closely with our outside vendor to ensure timely and accurate VAT return submissions.
- Assist with the preparation of supporting schedules, reconciliations, and submission packages.
- Review and validate data to ensure accuracy and compliance with local regulations.
- Perform monthly and quarterly reconciliations between the VAT returns and general ledger.
- Investigate and resolve discrepancies in collaboration with finance and AP/AR teams.
- Maintain clear audit trails and documentation to support VAT filings.
- Process journal entries related to indirect tax where required, ensuring accuracy and accurate documentation.
- Prepare VAT payment forecasts to ensure funding and cash flow planning.
- Set up VAT payments in the bank according to local dates and support the team with allocating payments accurately.
- Track and review VAT payments to ensure they are processed on time.
- Assist in detailing tax processes and procedures, ensuring they remain up to date.
- Support internal controls and ensure compliance with SOX and other regulatory requirements.
What You Bring
- Previous experience in indirect tax compliance within the EMEA region (1–3 years preferred).
- Proven understanding of VAT rules and regulations across multiple EMEA jurisdictions.
- Strong Excel and data manipulation skills.
- Experience working with NetSuite or similar ERP systems.
- Excellent English communication (written and verbal).
- Ability to work independently in a fully remote environment while collaborating with a distributed team.
- Strong attention to detail, organized, and a proactive demeanor.
- Strong analytical and numerical skills.
- Experience with OSS/IOSS or other international VAT schemes.
- Exposure to e-invoicing requirements in EMEA.
- Experience working within a fast-paced, scaling environment.
- Candidate will be working in UK time zone.
Additional Information - We Take Care of Our People
As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.
We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.
- Competitive pay based on the work you do here and not your previous salary
- Health coverage for you and your family in many locations
- Ability to craft your calendar with flexible locations and schedules for many roles
- Generous number of vacation days each year
- Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service
- Up to 40 hours each year to use toward volunteer projects you love
- Embracing parenthood with minimum of 16 weeks of parental leave
Different people approach problems differently. We need that. Elastic is an equal opportunity employer and is committed to creating an inclusive culture that celebrates different perspectives, experiences, and backgrounds. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation.
We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email [email protected]. We will reply to your request within 24 business hours of submission.
Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster)
Elasticsearch develops and distributes encryption software and technology that is subject to U.S. export controls and licensing requirements for individuals who are located in or are nationals of the following sanctioned countries and regions: Belarus, Cuba, Iran, North Korea, Russia, Syria, the Crimea Region of Ukraine, the Donetsk People’s Republic (“DNR”), and the Luhansk People’s Republic (“LNR”). If you are located in or are a national of one of the listed countries or regions, an export license may be required as a condition of your employment in this role. Please note that national origin and/or nationality do not affect eligibility for employment with Elastic.
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