Job description
Company Overview
Interactive Brokers Group, Inc. (Nasdaq: IBKR) is a global financial services company headquartered in Greenwich, CT, USA, with offices in over 15 countries. We have been at the forefront of financial innovation for over four decades, known for our cutting-edge technology and client commitment.
IBKR affiliates provide global electronic brokerage services around the clock on stocks, options, futures, currencies, bonds, and funds to clients in over 200 countries and territories. We serve individual investors and institutions, including financial advisors, hedge funds and introducing brokers. Our advanced technology, competitive pricing, and global market help our clients to make the most of their investments.
Barron’s has recognized Interactive Brokers as the #1 online broker for six consecutive years. Join our dynamic, multi-national team and be a part of a company that simplifies and enhances financial opportunities using state-of-the-art technology.
Description
Interactive Brokers (“IBKR”) is seeking an Office Manager to oversee the day-to-day operations of our Japan office, ensuring efficient office administration and supporting management and staff. The successful candidate should be able to work independently in a fast-paced environment.
Responsibilities
- Manage office operations, including facilities maintenance, office supplies inventory, and vendor relationships
- Coordinate internal and external meetings; prepare conference rooms
- Provide reception duties, including greeting visitors and answering phone calls
- Support HR and IT functions (HR: payroll and tax processing; IT: new hire setups, basic troubleshooting)
- Manage inventory of IT peripherals and facilities hardware
- Maintain accurate records (physical and digital) in accordance with company policies and for auditing purposes
- Assist with the preparation of documents for government offices when required
- Support the implementation of company procedures while adapting them appropriately to the Japanese context
- Ensure compliance with local regulations regarding office administration
- Coordinate office events and team-building activities
- Perform ad hoc administrative projects as assigned
- Maintain global office standards
Requirements
- Bachelor’s degree preferred
- Native-level Japanese language proficiency; business-level English communication skills
- 4+ years of office administration experience in a corporate environment; experience in a multinational environment is a plus
- Familiarity with Japanese labor regulations and office compliance requirements
- Demonstrated experience managing office operations with exceptional accuracy
- Strong computer skills, including Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
- Knowledge of Japanese business etiquette and office practices
- Excellent organizational skills with the ability to prioritize and multitask
- Strong problem-solving skills with a focus on finding efficient, culturally appropriate solutions
- Professional demeanor with strong interpersonal skills
Company Benefits & Perks
- Competitive salary, annual performance-based bonus, and stock grant
- Social security and insurance benefits
- Competitive annual leave package
- Daily lunch ordered in-house with a fully stocked kitchen
- Modern offices with convenient access to the metro
- Great work-life balance
- Unique opportunity to gain exposure to global financial products, markets, and clientele
- Opportunities for career progression and job scope expansion in a global company with a growing local presence
- Hybrid work arrangement, where permitted
