Job description
We are seeking a highly organized and committed Contracts Administrator to join our team, supporting our international clients. This pivotal role involves managing the full lifecycle of contracts for both US and MX markets, ensuring precise documentation, timely execution, and seamless integration with inventory and purchasing systems. If you are an uber-organized individual with a passion for accuracy, eager to learn, and dedicated to long-term commitment, we encourage you to apply.
Responsibilities:
Review and prepare contracts for customers in Excel, forwarding them via Excel and/or DocuSign.
Save all executed contracts to client files within Quickbase.
Monitor client performance and provide regular updates to clients.
Project purchase needs from foreign vendors using Quickbase sales data.
Forecast purchases against supplier lead times (ocean freight, manufacturing).
Conduct costing analyses (make vs. buy) and regularly update on advantages.
Assist with new supplier evaluation and develop the yearly overall purchasing plan.
Execute purchase orders, ensuring timely receipt and shipment of goods.
Reconcile physical inventory with contract commitments, verifying vendor adherence.
Collaborate with QA & Regulatory & Compliance Manager to procure the “right” ingredients.
Perform regular follow-ups to ensure timelines are adhered to by both customers and foreign vendors.
Meet weekly or bi-weekly with the Hiring Manager to discuss procurement needs.
Total Years of Experience: 3-5 Years in a relevant role.
Technical Proficiency: Experience with Docusign and Quickbase (or similar contract/inventory management systems).
Organizational Prowess: Uber-organized with meticulous attention to detail; capable of managing complex timelines to ensure on-time delivery and receipt.
Commitment & Drive: Eager to learn, dedicated to doing the right job consistently, and committed to long-term growth within the company.
Communication: Comfortable communicating with tenants/vendors via email and phone when necessary.
Food Safety (A Big Plus): Familiarity with BRCGS Food Safety Standards or SQF.
Work Style: Ability to work independently with minimal day-to-day oversight, capable of pushing forward and driving long-term objectives.
Logistics (Preferred): Experience with Global Logistics and shipping (imports).
Work remotely Monday - Friday, 40 hours a week (no weekends)
Vacation: 10 business days a year
Holidays: 5 National Holidays a year
Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year’s Eve, New Year’s Day, Zipdev Day)
Parental Leave
Health Care Reimbursement
Active Lifestyle Reimbursement
Quarterly Home Office Reimbursement
Payroll Deduction Purchase Plans
Longevity Bonus
Continuous Learning Bonus
Access to Training and Professional Development Platforms
Did we mention it’s REMOTE?!!
One of our core values at Zipdev is “Be authentic.” that’s why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.
Wondering how our remote environment or our payment method work? We’ve put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!
