Administrative Assistant

Job description

This is a position within Keller Executive Search and not with one of its clients.

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you’ll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you’re searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.

• Prepare and edit correspondence, reports, and presentations.

• Maintain filing systems and manage documents related to client projects.

• Conduct research to assist with candidate sourcing and client needs.

• Support the team with various administrative tasks as needed.

• Communicate effectively with clients and candidates for a professional experience.

• Assist in organizing company events, meetings, and workshops.

• Prior experience as an Administrative Assistant or similar role.

• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational and multitasking skills.

• Excellent written and verbal communication.

• Ability to handle confidential information with discretion.

• Attention to detail and accuracy.

• Works well independently and in a team.

• Adaptable in a dynamic environment.

Compensation and Benefits (Upfront Highlights):

• Competitive salary: 5 M–7M annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities.

Professional Growth

• Experience in a rapidly growing organization.
• Opportunity to expand responsibilities over time in executive recruitment.
• Hands-on learning and skill development in high-impact talent acquisition.

Company Culture

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller:

Global Reach and Impact

Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration

Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity & Non‑Discrimination Policy (Egypt)

Equal Employment Opportunity Statement

Both Keller and its clients are Equal Opportunity Employers in Egypt. Employment decisions are made without discrimination and in line with Article 53 of the Egyptian Constitution, which protects equality and prohibits discrimination on the basis of religion, belief, sex, origin, race, color, language, disability, social class, political affiliation, geography, or any other reason.

As of today (until Aug 31, 2025): The Labour Law No. 12/2003 governs most private‑sector employment. Under the Constitution and existing law, employers must ensure equal treatment and avoid discriminatory practices, including in pay (e.g., non‑discrimination by sex, origin, language, religion, or belief).

From Sep 1, 2025: Labour Law No. 14/2025 comes into force and broadens anti‑discrimination protections, reinforcing employer obligations to prevent discrimination, harassment and bullying in the workplace. This policy adopts those standards now, so we are forward‑compatible on day one.

Scope. This policy applies to all employment terms and programs—recruiting, hiring, placement, pay, benefits, training, development, promotion, transfer, leave, discipline, and termination.

Commitment to Diversity, Equity & Inclusion

We commit to inclusive, respectful, and safe workplaces that reflect our communities and client needs. Our commitment aligns with Article 11 of the Constitution (state duty to achieve equality between women and men in all rights) and the new Labour Law’s emphasis on dignity at work.

People with Disabilities — Rights, Accommodations & Quotas

• Reasonable accommodations. We provide reasonable accommodations ( ajustments) for qualified individuals with disabilities to ensure equal access to jobs, benefits, and advancement, consistent with Law No. ¹⁰⁄₂₀₁₈ on the Rights of Persons with Disabilities.
• Employment quota. We follow Egypt’s quota framework requiring employers to hire at least 5% persons with disabilities once the employer meets the headcount threshold set by applicable law and guidance. (Government materials and expert summaries reflect a 5% quota and note expanding coverage to employers with 20 or more workers in certain guidance.) We will continue to monitor and comply with the binding threshold applicable to our establishment(s).

We strictly prohibit:

• Sexual harassment and sexploitation (obtaining sexual benefits through abuse of authority), which are felony crimes in Egypt under Penal Code Article 306 bis (a) & (b), as amended by Law No. ¹⁴¹⁄₂₀₂₁. Penalties are enhanced where the harasser holds occupational/educational authority over the victim.
• Hostile environment, bullying, and other harassment in any form—verbal, physical, visual, or electronic. Labour Law No. 14/2025 explicitly strengthens employer obligations to prevent and address harassment and bullying; we adopt those standards now.

Reporting & protection. Employees, applicants, contractors, and vendors can report concerns confidentially to HR or via our ethics channel. We prohibit retaliation against anyone who reports in good faith or participates in an investigation. (Egyptian criminal law also protects complainants and witnesses in harassment cases.)

Equal Pay & Fair Compensation

We make compensation decisions based on skills, responsibilities, performance, experience, and market data—never on protected characteristics. Current law prohibits discrimination in wages on enumerated grounds; the new Labour Law (effective Sep 1, 2025) strengthens overall non‑discrimination protections across employment practices.

Privacy & Employment Data (Egypt PDPL)

We handle employee and candidate personal data in accordance with Egypt’s Personal Data Protection Law (Law No. ¹⁵¹⁄₂₀₂₀) and its implementing framework. That means purpose limitation, transparency/notice, lawful basis (e.g., consent where required), data security, and restrictions on cross‑border transfers to jurisdictions with protection lower than Egypt’s unless transfer conditions are met. We provide privacy notices and honor data‑subject rights consistent with the PDPL

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.