Job description
Eager to keep a global executive search firm running smoothly while supporting dynamic teams? Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphere. You’ll manage office operations, coordinate logistics, and contribute to seamless recruitment processes. Perfect for those seeking an office coordinator job in a growing talent firm.
Key Responsibilities:
Oversee daily office operations, including supplies, vendor management, and facility maintenance.
Coordinate scheduling for team meetings, interviews, and office events.
Handle incoming communications, routing calls, emails, and inquiries efficiently.
Maintain organized records, databases, and filing systems for operational efficiency.
Assist with onboarding new hires, preparing materials, and coordinating training.
Support administrative tasks like expense tracking and report compilation.
Facilitate virtual and in-person collaborations with global teams and clients.
Experience as an Office Coordinator, Administrator, or similar support role.
Familiarity with office software like Microsoft Office and collaboration tools (e.g., Slack, Zoom).
Strong organizational skills with the ability to juggle multiple priorities.
Excellent communication and interpersonal skills.
Ability to manage confidential information responsibly.
Detail-oriented with problem-solving aptitude.
Team player who thrives independently when needed.
Flexible in adapting to evolving office needs.
Compensation and Benefits (Upfront Highlights):
Competitive salary: $78,000–$95,000 annually (depending on experience).
Comprehensive health insurance (medical, dental, and vision).
401(k) retirement savings plan with company match.
Paid Time Off (PTO) including vacation, holidays, and personal days.
Paid Sick Leave.
Significant opportunities for professional growth, skill development, and career advancement.
Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
The chance to make a meaningful impact by ensuring smooth operations in talent connection.
Professional Growth
Experience in a fast-growing international organization.
Opportunity to expand into coordination for recruitment projects.
Hands-on skill-building in office management and team support.
Company Culture
Flat management structure with direct access to decision-makers.
Friendly, collaborative U.S.-based team empowering innovation.
Open communication environment.
No bureaucracy or rigid hierarchies.
Results-oriented approach.
Why Join Keller Executive Search:
Global Reach and Impact
Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.
Career Acceleration
Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.
Collaborative and Inclusive Culture
Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.
Work-Life Integration
Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.
Unmatched Professional Growth
Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.
