Executive Assistant to CEO

Job description

Who We Are

Pindrop is redefining trust in the digital age. Our patented voice, and video authentication, fraud detection, and deepfake detection technologies protect some of the world’s largest banks, insurers, retailers, and healthcare leaders. As AI-driven threats evolve in the form of synthetic voices, deepfakes, face swapping and more, our solutions stay ahead, helping ensure that the real human and the right human are recognized.

Pindrop is trusted by Fortune 500 enterprises to secure voice interactions, and with $100M ARR we’re entering our next phase of innovation and growth, backed by world-class investors including Andreessen Horowitz, IVP, and CapitalG.

What you’ll do

We’re hiring an Executive Assistant to support our CEO as a trusted partner and operational extension. This role requires strong judgment, discretion, and the ability to anticipate needs in a dynamic, fast-moving environment. You’ll help the CEO and leadership team focus on what drives the most impact by managing time, priorities, and communication with precision and insight.

Time and prioritization

• Manage the CEO’s schedule with a clear understanding of business priorities and strategic goals.
• Take a data-informed approach to how time is allocated, helping the CEO stay focused on what matters most.
• Anticipate needs, balance competing priorities, and continuously refine scheduling practices to support efficiency and energy.

Scheduling, travel, and logistics

• Coordinate complex domestic and international travel, agendas, and briefings.
• Anticipate changes, resolve issues quickly, and support smooth transitions between engagements.

Preparation and follow-through

• Prepare meeting briefs, background materials, and talking points.
• Track decisions and action items to ensure consistent follow-up and accountability across the organization.

Communication and relationship management

• Draft and review internal communications to ensure clarity and alignment with the CEO’s voice and intent.
• Serve as a liaison between the CEO, executive team, board members, and external partners with professionalism and discretion.

Operational effectiveness

• Introduce lightweight systems that improve follow-through, communication, and visibility.
• Create a structure that helps the CEO and leadership team move quickly without added complexity.

Innovation and technology

• Use AI and modern productivity tools to streamline workflows, summarize materials, and enhance decision-making.
• Stay curious about new technology that can make executive operations smarter and faster.

Confidentiality and trust

• Handle sensitive information with discretion and professionalism.
• Build trusted relationships across all levels of the organization and maintain confidentiality at all times.

Who you are

• Highly organized, composed, and decisive under pressure.
• Trusted partner who exercises strong judgment and anticipates needs.
• Skilled communicator who can represent the CEO with professionalism and care.
• Operates with urgency, curiosity, and a solutions mindset.
• Comfortable balancing strategic support with hands-on execution.

Your sk ill-set

• 5+ years as an Executive Assistant, including at least 2 years supporting a C-level executive; CEO experience strongly preferred.
• Proficiency with Google Workspace and Microsoft Office, plus calendaring, travel, and expense systems.
• Experience coordinating board or executive-level materials is a plus.
• Comfortable with occasional after-hours support tied to travel or urgent priorities.

What’s in it for you

As a Pindropper, you join a rapidly growing company making technology more human with the power of voice. You will work alongside some of the best and brightest. We’re a passionate group committed to excellence - but that doesn’t stop us from enjoying the journey as a team with chess and poker tournaments, catered lunches and happy hours, wellness programming, and more. Because we take our jobs seriously, we add in time for rest with Unlimited PTO, Focus Thursday, and Company-wide Rest Days.

• Within 30 days, you’ll
  • Learn the CEO’s priorities, communication style, and relationships.
  • Build trust through reliable follow-through and early support of executive routines.
• Within 60 days, you’ll
  • Establish clear rhythm and structure around scheduling, meetings, and communication.
  • Begin managing priorities and resolving conflicts with minimal oversight.
• Within 90 days, you’ll
  • Fully own the CEO’s operating cadence, anticipating needs and identifying areas for efficiency.
  • Implement small improvements that simplify how information and time are managed.

What we offer

As a part of Pindrop, you’ll have a direct impact on our growing list of products and the future of security in the voice-driven economy. We hire great people and take care of them. Here’s a snapshot of the benefits we offer:

• Competitive compensation, including equity for all employees

• Unlimited Paid Time Off (PTO)

• 4 company-wide rest days in 2025 where the entire company rests and recharges!

• Generous health and welfare plans to choose from - including one employer-paid “employee-only” plan!

• Best-in-class Health Savings Account (HSA) employer contribution

• Affordable vision and dental plans for you and your family

• Employer-provided life and disability coverage with additional supplemental options

• Paid Parental Leave - Equal for all parents, including birth, adoptive & foster parents

  • One year of diaper delivery for your newest addition to the family! It’s our way of welcoming new Pindroplets to the family!

• Identity protection through Norton LifeLock

• Remote-first culture with opportunities for in-person team events

• Recurring monthly home office allowance

• When we need a break, we keep it fun with happy hours, ping pong and foosball, drinks and snacks, and monthly massages!

• Remote and in-person team activities (think cheese tastings, chess tournaments, talent shows, murder mysteries, and more!)

• Company holidays

• Annual professional development and learning benefit

• Pick your own Apple MacBook Pro

• Retirement plan with competitive 401(k) match

• Wellness Program, including Employee Assistance Program, ²⁴⁄₇ Telemedicine #LI-Remote

What we live by

At Pindrop, our Core Values are fundamental beliefs at the center of all we do. They are our guiding principles that dictate our actions and behaviors. Our Values are deeply embedded into our culture in big and small ways and even help us decide right from wrong when the path forward is unclear. At Pindrop, we believe in taking accountability to make decisions and act in a way that reflects who we are. We truly believe making decisions and acting with our Core Values in mind will help us to achieve our goals and keep Pindrop a great place to work:

• Audaciously Innovate- We continue to change the world, and the way people safely engage and interact with technology. As first principle thinkers, we challenge standards, take risks and learn from our mistakes in order to make positive change and continuous improvement. We believe nothing is impossible.
• Evangelical Customers for Life - We delight, inspire and empower customers from day one and for life. We create a partnership and experience that results in a shared passion.   We are champions for our customers, and our customers become our champions, creating a universal commitment to one another.
• Execution Excellence - We do what we say and say what we do. We are accountable for making the tough decisions and necessary tradeoffs to deliver quality and effective solutions on time.
• Win as a Company - Every time we win, we win as a company. Every time we lose, we lose as a company. We break down silos, support one another, embrace diversity and celebrate our successes. We are better together.
• Make a Difference - Every day we have the opportunity to make a positive impact. We operate with dedication, passion, and uncompromising integrity, creating a safer, more secure world.

Not sure if this is you?

We want a diverse, global team, with a broad range of experience and perspectives. If this job sounds great, but you’re not sure if you qualify, apply anyway! We carefully consider every application and will either move forward with you, find another team that might be a better fit, keep in touch for future opportunities, or thank you for your time.

Pindrop is an Equal Opportunity Employer

Here at Pindrop, it is our mission to create and maintain a diverse and inclusive work environment. As an equal opportunity employer, all qualified applicants receive consideration for employment without regard to race, color, age, religion, sex, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, marital and/or veteran status.