Job description
The Assistant provides high level administrative support to the Dean of Admissions, who is a member of the College’s Senior Leadership Group. The Assistant serves as the initial point of contact for constituents on and off campus and manages a wide variety of projects and confidential activities which serve the goals of the Admissions Office.
This is a part time, benefits eligible, hourly role with a hiring range of $28.14-$31.67 per hour and is scheduled for 30 hours per week.
Core Responsibilities:
Manage, organize and coordinate the Dean’s calendar. Make contact with multiple constituents including the President’s Office, Advancement, and other offices.
Route a high volume of email and phone messages and draft timely responses on behalf of the Dean.
Draft and disseminate large volume correspondence to constituents including applicants and families.
Coordinate, allocate and approve budget expenses and allocations for the Admissions budget.
Ensures effective, prompt and confidential constituent service and appropriate compliance with Admissions and institutional policies and procedures.
Arrange details for all Admissions staff meetings and professional development including space allocation, catering and agenda setting.
Associates degree or equivalent professional work experience required. Bachelor’s degree preferred. Minimum five years in supporting role.
Ability to maintain high quality customer service in a fast-paced academic environment.
Strong cross-cultural, interpersonal and writing skills are necessary.
Capacity to work independently with minimal guidance, handle frequent interruptions and be able to juggle multiple executive level tasks and deadlines at the same time.
Strong systems and technology/computer capabilities including Zoom and Microsoft Office programs, with Slate CRM expertise highly desirable.
Physical Demands and Working Conditions:
Typically can work remotely two days per week except during high volume recruitment periods.
Operating a computer for extended periods of time (at least a full 8-hour work day) primarily in office with some remote work. Light physical activity is often required: moving tables and chairs, carrying materials, lifting small boxes. Evening and weekend work may be required for special events.
Other:
An offer for this position is contingent upon successful completion of a criminal background check and references.
As an employee of Middlebury College, you will enjoy being part of a vibrant supportive community.
Middlebury offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, and a generous time-away program - up to 34 days per year, increasing as the term of service lengthens. Employees are eligible for robust educational assistance programs. The result is a very high quality-of-life in a gorgeous setting. Middlebury Colleges offers its employees excellent compensation and other perks of employment including:
- MiddCard Privileges: access to athletic facilities, discounts at the college store, library privileges, and cultural and sporting events. Spouses or domestic partners are eligible to receive a card with the same privileges.
- Discounts on season passes at Middlebury College’s Snow Bowl, the Ralph Myhre Golf Course and the Rikert Outdoor Center.
- Access to our Partner Inclusion Program that provides comprehensive support services to the spouses and partners of Middlebury employees.
- A full listing of our benefit offerings can be found on our website or click to see some of the other fun perks of working at Middlebury, whether in Middlebury, VT or Monterey, CA!
Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.
