Job description
Keller is an international executive recruitment company seeking an Administrator with strong accounting background. This role involves working with US-based financial operations and collaborating with an American CPA firm. Currently weighted 70% administration and 30% accounting, with opportunities for the accounting portion to grow over time. We’re looking for a high-energy, ambitious individual who will thrive in our friendly, dynamic team culture.
Responsibilities:
Administrative Duties (70%):
- Manage and respond to email inquiries with professional and timely communication
- Handle calendar management and scheduling
- Support various administrative tasks and special projects
- Track deliverables and maintain project deadlines
- Assist with internal and external communication
- Identify and implement process improvements
- Coordinate team activities and support operations
- Some evening work required (up to 7pm) to assist with time-sensitive tasks
Accounting Duties (30%):
- Manage US company accounting operations using Xero/QuickBooks
- Collaborate with US-based CPA on tax-related matters
- Support audit processes and maintain required documentation
- Assist with financial forecasting and strategic planning
- Prepare financial reports and analyses for decision-making
- Handle bookkeeping, accounts payable, and receivable
- Support month-end and year-end processes
- Help develop financial strategies based on data analysis
Proven experience with accounting software (e.g., QuickBooks, Xero, or similar) and basic bookkeeping tasks.
Experience handling email correspondence and responding to client inquiries in a professional manner.
Strong attention to detail and organizational skills.
Demonstrated curiosity and initiative to learn—must be tech-focused, with a keen interest in developing new skills.
Willingness to work longer hours when needed, with appropriate compensation.
Hungry for growth, both in business acumen and personal development, with a demonstrated history of self-driven learning through courses, training, or personal projects.
Ability to adapt and be flexible in a dynamic and fast-paced environment.
Proficiency in Xero, QuickBooks, or similar accounting software
Previous experience with audit processes and documentation
Understanding of financial forecasting and strategic planning
High energy and drive for excellence
Career-focused mindset with clear ambition for growth
Exceptional work ethic and commitment to quality
Ability to work some evenings (up to 7pm) when required
Strong organizational and time management skills
Tech-savvy with digital literacy across various platforms
Skills & Competencies:
Administrative Excellence: Outstanding organizational and multitasking abilities
Financial Analysis: Ability to analyze data and contribute to strategic planning
Software Proficiency: Expert in Xero/QuickBooks and business applications
Audit Experience: Familiar with audit processes and requirements
Communication: Strong written and verbal skills for international collaboration
Initiative: Self-starter mentality with proactive problem-solving approach
Time Management: Expert ability to prioritize and manage multiple deadlines
Organizational Skills: Ability to prioritize tasks, manage time effectively, and maintain attention to detail.
Problem-Solving: Creative thinking and the ability to proactively identify challenges and propose solutions.
Why You Should Apply:
This is an opportunity for a career-driven individual who wants to work closely with an MD and gain insights into the inner workings of a fast-growing company. You’ll have the chance to grow your skills in accounting, tech, and business strategy while being compensated fairly for your efforts.
Benefits & Work Environment
Flexible Work Arrangements
- Work from home setup
- Flexible hours to maintain work-life balance
- Some evening work required (up to 7pm)
Professional Growth
- Experience in a rapidly growing organization
- Direct exposure to US markets and international business operations
- Opportunity to expand accounting responsibilities over time
- Hands-on learning and skill development
Company Culture
- Flat management structure - direct access to decision-makers
- Friendly, collaborative team in South Africa
- Open communication environment
- No bureaucracy or rigid hierarchies
- Results-oriented approach
Compensation and Benefits:
- Health insurance
- All South African public holidays.
- Paid Annual Leave
- Paid Sick Leave
- Significant opportunities for professional growth, skill development, and career advancement
- Supportive, inclusive, and diverse work environment that values collaboration and innovation
- The chance to make a meaningful impact by connecting top talent with life-changing opportunities
Why Join Keller:
- Be part of a growth story - contribute to and learn from a scaling business
- International exposure - work with US markets and global stakeholders
- Work-life integration - enjoy the flexibility of remote work with a supportive team
- Career development - flat structure means your voice is heard and impact is visible
- Collaborative culture - join a friendly South African team that celebrates success
- Learning opportunity - gain valuable experience across administration and US accounting practices
