Job description
The Opportunity
The primary purpose of this role is to support the accurate and timely preparation of financial processing, including accounts payable/receivable and other fundamental accounting tasks such as bank reconciliations and Business Activity Statements. A large focus of this role is on providing accounts payable support and providing inputs into financial reporting to internal and external stakeholders, whilst adhering to financial processes and compliance.
This is a perfect opportunity to hone your skills in finance, collaborating with various aspects of finance such as accounting, accounts payable/receivable, reporting and analysis.
About OES
OES is a vibrant and values led organisation, and we are passionate about enhancing lives through education. We work with university partners, training institutes, and professional bodies worldwide, to develop and enable immersive and engaging learning experiences. We empower our teams to be student focused, innovative and embrace change with a growth mindset to ensure we achieve our vision of being the world’s most impactful enabler of education. We encourage our people to grow and develop through teamwork and a diverse range of projects, programs and challenging work. We trust our people to deliver, so when you work with OES, you will join a team who are empowered to impact every day .
What You’ll be Doing
Administration of accounts payable/receivable duties, including but not limited to:
- Matching and processing of receipted purchase orders against supplier invoices
- Processing invoices and staff expenses reimbursements
- Setting up and maintain accurate creditor and staff reimbursements codes in the financial system
- Ensuring creditors are paid accurately and in a timely manner adhering to payment terms
- Checking that all invoices & expense claims (including international money transfers) are approved for payment and are in accordance with the financial delegations list approved by OES Board
- Checking payment coding (cost type, department, business unit) for accuracy prior to posting in the finance system
- Reconciling supplier statements; including follow up of invoices or credit notes
- Clear and appropriate understanding of GST, ABN and VAT to check these in Government websites & query if necessary
- Creating ABA files for EFT payments together with an understanding of what errors can occur and how to correct them to enable payments to transfer accurately
- Maintaining records in relation to EFT payment runs including authorising details
- Raising and creating invoices in the finance system for ad-hoc sales
- Monitoring and following up outstanding debtors, and ensuring payments are being made within the provided credit terms. Assessing escalation actions with the Group Financial Controller, such as writing off debts or raising provisions for doubtful debts.
Preparation of accounting duties, including but not limited to:
- Preparing monthly bank reconciliations, ensuring coding and allocation of bank expenses are accurate and timely
- Preparing BAS lodgements with the ATO, and setting up relevant payments to the tax authority
- Preparing relevant month end journals, such as prepayments and accruals with the guidance of the financial control team.
- Maintaining records in accordance with internal requirements and audit recommendations
- Preparing and providing assistance with external audits
- Building & maintaining good relationships with all stakeholders (external and internal) by responding timely and efficiently to queries, issues and disputes
- Assisting with ad hoc compliance issues (including process documentation).
About You
To be successful in this role you will have:
- Demonstrated practical experience and proficiency with a finance system such as D365 Business Central and associated expense management system such as Continia (or similar)
- Tertiary qualification in accounting/finance/commerce
- Willingness to study towards a Chartered Accountant/Certified Practising Accountant qualification
- High level attention to detail, strong problem solving and analytical skills
- Aspiration to establish a career in accounting or finance and ongoing professional development
- Experience in preparation of payments to vendors
- Fraud detection and awareness
- Motivated self-starter with excellent time management capabilities
- Team player with a professional approach and an ability to build strong working relationships
What’s in it for you?
Along with joining a passionate, energetic and highly skilled team, this role will allow you to gain exposure to many growth and development opportunities. OES offers a hybrid, flexible approach to work, where we work 2-3 days from our state-of-the-art Cremorne office, and the rest from home (or wherever you choose!). Breakfast, snacks, table tennis, Nintendo Switch are all available in the office, as well as an in-house massage therapist and weekly staff drinks. Ultimately, you will be joining a values-driven, collaborative business where your creativity and innovation will be nurtured and celebrated.
If this role is of interest, please apply now with your updated CV.
