Job description
About the Company:
We are a fast-paced Australian meat export business specialising in air-freight shipments to the Middle East and Southeast Asia. With increasing shipment volumes and internalising parts of our operation, we’re looking for a highly organised and detail-oriented Freight Finance & Administration Officer to support the day-to-day financial processes related to freight management.
Key Responsibilities:
- Maintain and update freight booking spreadsheets with prepayments, actual shipments, and invoice reconciliation.
- Record incoming invoices from freight forwarders, matching them against weekly shipping schedules.
- Calculate freight costs per kilo and maintain accurate credit balances.
- Flag when top-up payments are required based on shipping volume and prepayments.
- Conduct weekly reconciliation of forecasted vs. actual shipping costs and report variances.
- Enter invoices and process payments in Xero using prepayment accounts.
- Prepare and manage weekly accredited payment runs.
- Collaborate directly with the business owner to continuously refine and document processes.
- Contribute to improving processes and suggesting automation opportunities where possible.
Requirements:
- Prior experience in accounts payable, accounts receivable, or bookkeeping.
- Strong reconciliation skills and a high attention to detail.
- Proficient in Microsoft Excel and experienced in using spreadsheets for tracking financial data.
- Experience with Xero accounting software (certification is a plus).
- Ability to follow processes accurately and work independently.
- Strong English communication skills, both spoken and written.
- Willingness to learn and adapt quickly in a fast-moving export business.
- Comfortable working directly with a business owner and taking ownership of daily tasks.
Nice to Have:
- Background in export/import logistics or supply chain administration.
- Experience supporting businesses in agriculture, meat, or perishable goods industries.
- Interest or experience in business process automation.
Personality Fit:
- Fast learner with sharp attention to detail.
- Proactive and takes initiative—“on the ball.”
- Process-driven but flexible enough to adapt and improve workflows.
- Comfortable working remotely and communicating clearly with international teams.
Location: Remote (Philippines-based preferred)
Employment Type: Full-Time
Working Hours: Australian business hours
