Development Administrative Manager

Job description

Company Description

Christian Brothers Automotive

At Christian Brothers Automotive, we’re in the business of serving others. Fixing cars is the vehicle for us to do just that. Founded in 1982 with a mission to love our neighbors as ourselves, we’ve quickly grown to over 300+ locations across 30 states. From our shops across the country to our Support Center headquarters in Houston, Texas. we’re committed to being a top place to work, prioritizing diverse perspectives, a joyful and collaborative work environment, and opportunities to serve our guests and communities.

Mission Statement: To glorify God by serving our team, guests, and communities with excellence.

Benefits:

• Hybrid & In-office Work Schedule
• Group Health, Vision, Dental, Disability, and Life Insurance.
• 401K Match
• Employee Stock Ownership Program
• 3 Weeks of Paid Vacation
• 10 Paid Holidays
• Employer-paid Financial Wellness Program and App, SmartDollar & EveryDollar

Job Description

Job Title: Development Administrative Manager

Job Location: 17725 Katy Fwy, Houston, TX 77094

Job Overview:

CBAC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet CBAC employment eligibility standards.

The Development Administrative Manager will will report directly to the VP of Development and serve as a critical team member in overseeing the processes that support our national growth. This role will manage key workflows and administrative functions throughout the lifecycle of each project—from land acquisition and permitting through construction—ensuring consistency, efficiency, and operational excellence as we expand our footprint across the country.

Responsibilities:

Project Lifecycle and Workflow Management (Permitting & Construction Focus)

• System Tracking and Progression: Own the end-to-end tracking of each new franchise location through development phases within the Smartsheet project management platform.
• Initiate a new site listing upon completion of the Letter of Intent (LOI) phase.
• Meticulously track and update the progression of each location through key development phases, including Contract Pending, Permitting, APA Internal Review, Pre-Construction, Construction, and Store Open.
• Enter and maintain location data in the Master Smartsheet for intercompany reference.
• Maintain accurate records, dashboards, and reporting tools related to development activities and performance metrics.
• Prepare executive-level summaries, presentations, and documentation.

Construction Document Management:

• Create the necessary location file and repository in Autodesk Build upon entry into the Pre-Construction phase.
• Manage the creation of the locations “Bid Link” on Box.com at the pre-construction stage.
• Retrieve and source analytical project data to support reporting and decision-making.

Meeting Facilitation and Documentation

• Key Development Meetings: Schedule, facilitate, and manage critical decision-making meetings to ensure smooth project flow.
• Site Evaluation Meetings (SEM): Schedule and facilitate the presentation, lead the meeting to promote a team environment, take detailed notes, and create the required SEM document for filing. This includes creating the SEForm for CDO review and presenting slides.
• APA Internal Review Meetings: Schedule the meetings, document all action items, outline the next steps required to transition to the Pre-Construction phase, and distribute the complete APA packet.
• Close-Out Meetings (COM): Schedule and facilitate the presentation, present project data, document notes to create the final Close-Out document, and track all outstanding items identified in the COM.
• EDGE Meetings: Attend, document all action items, and distribute the completed EDGE packet.
• General Scheduling: Create and distribute meeting invitations and set up/display presentations in Teams for SEM, Close-Out, and All Development Department meetings.

Records and Systems Governance

• Development Administration Oversight: Provide administrative oversight and support for all departmental processes, documentation, and reporting.
• File Management (P-Drive & Cloud): Manage P-Drive and Cloud Records and File Management
• Create location folders upon LOI completion
• Track and transfer location folders into “Open” or “Abandoned” pathways following the final grand opening or abandonment decision
• Upon project completion, store and save all final project details in the sale due diligence folder.
• Franchise System Update: Update each location’s phase status within the FranConnect system for all “Open” and/or “Abandoned” projects.

Qualifications

• Proven experience in project coordination, administrative management, or a similar role within commercial real estate, construction, or franchise development.
• Expertise in managing complex digital file structures and project management software (e.g., Smartsheet, MS Word, Excel, Autodesk Build, Box.com, CRM/Project Tracking Systems).
• Exceptional organizational skills and attention to detail, particularly in tracking multifaceted project lifecycles (Permitting, Pre-Construction, Construction).
• Strong communication and meeting facilitation skills, with the ability to lead/guide discussions and generate clear, accurate documentation.
• Commitment to maintaining operational efficiency and adhering to established governance processes.
• Highly committed team player who proactively supports others with clarity and efficiency.

Physical Requirements:

• Occasionally bending, twisting, and turning.
• Sitting for extended periods of time.
• Occasionally lift and/or move up to 25 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Workplace Environment:

• This role will be located at the Support Center in Houston, TX.
• A great workplace culture that has won repeated Top Workplace accolades by the Houston Chronicle.
• Open office layout to promote collaboration, conversation, and teamwork.
• Options to work remote/home on Mondays and Fridays.
• Some travel may be required (less than 10%).

Additional Information

Base Salary: Competitive and commensurate with experience.

All of your information will be kept confidential according to EEO guidelines. Christian Brothers Automotive is an Equal Opportunity Employer. CBAC maintains “At will” employment practices.

CBA is a participant in E-verify and will provide the federal government with new employees’ form I-9 to confirm they are authorized to work in the U.S.

For additional information, visit: https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf