People Systems and Workday Administrator

Job description

It’s a new day with a new opportunity at 8am!

About the role:

The People Systems and Workday Administrator will serve as a strategic partner in managing and optimizing our People systems ecosystem, with a primary focus on Workday HCM and the core financial systems within Workday. This role is accountable for enabling scalable, efficient, and integrated technology solutions to support our growing People and Finance functions.  This position requires strong technical expertise, stakeholder partnership, and a passion for continuous improvement in HR / FINS systems strategy and execution.

About us:

At 8am, our vision is to power a world where professionals thrive. We start every day on a mission to empower professionals with the most trusted, innovative technology to deliver world-class outcomes for their clients and exceptional financial results for their business. They count on our purpose-built solutions to simplify operations, ensure compliance, and fuel profitable growth, so they can focus on their clients and do more of the work that matters.

Founded in 2005, 8am™ (formerly AffiniPay) is the professional business platform built to help legal, accounting, and other client-focused professionals run stronger, more profitable businesses. Today, more than 250,000 professionals across the U.S. trust 8am to help them work smarter, serve clients better, and unlock their full potential. We have been recognized as one of Inc 5000’s fastest growing companies in the U.S. for 13 years in a row, and as a result, our teams continue to grow as well!

What you’ll do:

Strategic Systems Management

• Lead the design, implementation, optimization, and governance of Workday HCM, Workday Financials, and other enterprise systems in alignment with business objectives.
• Partner cross-functionally to assess system capabilities, identify inefficiencies, and develop long-term strategies for People and Financial systems.
• Own the roadmap and execution of systems projects, including integrations, upgrades, automations, and configuration changes.

Project & Program Leadership

• Drive cross-functional collaboration to gather requirements, define scope, allocate resources, and execute on systems-related projects for the People Team.
• Lead application upgrades, process optimizations, and software integrations to support business and organizational scale.
• Manage external vendor relationships, contracts, and performance to support system success.

HCM and Financial Systems Leadership

• Lead the design, development, and maintenance of Workday Financials and related systems.
• Build reports including balance sheets, income statements, account balance matrix, and intercompany eliminations.
• Execute configuration changes to Core Financials, Suppliers, Banking, Procurement, and Expenses modules.
• Design complex business processes including calculated fields, conditional rules, and custom approver roles.
• Continuously assess the environment for opportunities to optimize processes with the goal of improving efficiency and user satisfaction.
• Ensure data, security, and compliance best practices are upheld within the environment.
• Create and maintain documentation related to procedures, program flows, and processes.
• Conduct training and support for staff members who use the systems.
• Develop systems health reports and provide regular status updates to the Director of Total Rewards and the Director of Technical Accounting.

Enablement & Support

• Provide Workday, HRIS, and Financial systems training, documentation, and enablement support to end users.
• Create guides and reference materials to ensure systems adoption and capability across People and Finance teams.
• Ensure compliance with data privacy, security, and confidentiality standards.
• System Administration & Configuration.
• Maintain and configure Workday HCM modules (Core HCM, Compensation, Talent Management, Recruiting, Absence, Time Tracking) and Financial modules (Core Financials, Suppliers, Banking, Procurement, Expenses).
• Manage business processes and workflows to reflect organizational changes or strategic priorities.
• Configure security roles, permissions, and user access across modules to ensure compliance and data integrity.
• Monitor and troubleshoot Workday integrations, ensuring proper data flow between systems (e.g., payroll, benefits, ATS, finance).

Data Integrity & Reporting

• Perform regular audits to ensure data cleanliness, accuracy, and compliance within Workday.
• Develop and manage Workday HCM and Financial reports (advanced, matrix, composite) and dashboards.
• Support People Analytics and Finance reporting initiatives by building custom reports and maintaining a catalog of standardized reports.

Change Management & Release Readiness

• Partner with People, Finance, and IT to review and test Workday feature releases; recommend and implement new features where applicable.
• Coordinate system updates, patch testing, and regression testing in sandbox and production environments.
• Maintain documentation of system configuration and change history for audit and compliance purposes.

About you:

• 5+ years of experience in People Operations or HRIS systems management, with direct experience in Workday HCM.
• Minimum 3 years of hands-on technical experience in Workday Financials.
• Minimum 3 years of operational accounting and financial IT controls audit experience.
• Proficiency in system integration, data management, and reporting within Financials and HCM modules.
• Proven experience with system integrations for banks, credit cards, foreign exchange rates, and financial reconciliation systems.
• Strong understanding of GL accounting behind operational transactions, including rebuilding processes to streamline while maintaining correct accounting coding.
• Strong understanding of accounting behind elimination entries and CTA calculations.
• Proven success in leading cross-functional system projects and stakeholder collaboration.
• Strong analytical skills and attention to detail in execution and documentation.
• Excellent communication, interpersonal, and change management skills.
• This position is preferably based in Austin, Texas.

Nice to Have:

• Experience with Workato, Workday Accounting Center, EIBs, calculated fields, Workday Studio, or Workday Extend.
• Familiarity with Workday Community, Brainstorm, and Customer Central tools.
• Prior involvement in Workday implementations or module expansions.
• SHRM-CP certification.

Why 8am:

At 8am, our culture is shaped by the people who bring it to life every day. Together, we build a company rooted in continuous learning, genuine community, holistic wellness, and meaningful engagement—values that empower us as individuals and unite us as a team. Our culture is grounded in our core values: Work Smart, Win Fast; Outshine Ordinary, and We Find a Way. These values drive how we serve our customers and work with each other in a collaborative, inspiring, and empowering environment, every day.

Here’s how we support our 8Team:

• Health Insurance Coverage: We offer our 8Team a variety of medical, dental, and vision plans, designed to fit your needs, including a 100% company-paid HDHP plan for employees.
• Financial perks: We offer a competitive compensation and benefits package including annual bonuses, equity options and 401(k) or RRSP if in Canada, with a company match for all team members.
• Time for what matters: Flexible Time Off, paid holidays, and a parental leave program for our new parents.
• Wellness: Wellness stipends, mental health support, and one-on-one nutrition coaching.
• Learning and Development: Continuous learning through 8am.edu, leadership programs, professional development funds, and individually focused talent development.
• Giving back to the communities around us: Participate in our charitable matching gift program, paid time off for volunteer service, and company-sponsored volunteer events (both local and virtually).
• Engagement: Virtual and in-person team-building events, quarterly award recognition through our Rise & Shine Award of Excellence Program, and our peer-to-peer appreciation platform.

At 8am, we don’t just offer benefits - we create an environment where people can thrive, grow, and make a real impact every day.

Diversity, equity & inclusion at 8am:

At 8am, we recognize that innovation occurs with a strong team of people who are diverse in background, personality, talent and ideas. Experience comes in many forms and ensuring a diverse and inclusive workplace where we continue to learn from each other is an integral part of our culture. We are committed to creating a welcoming and transparent environment for all that embraces those differences through education, equal access to opportunities and information, inclusionary programs, and community outreach.

Security advisory:

Our hiring teams at 8am are dedicated to recruiting top talent that share our passion for serving the professional services industry through innovative financial technology.  As such, our Talent Acquisition Team only follows legitimate hiring practices.  We will always communicate with our candidates using emails with the 8am domain and will never ask for sensitive/personal data during the application process.  All interviews take place over phone call, Zoom/Google Meet or in person.  All offers are communicated verbally by our Talent Acquisition Specialists with a written offer letter as a follow up.