Job description

Title: Accounts Receivable Manager

Type: Full time, Exempt

Location: Reston, VA—Remote Hybrid

Reports To: CFO

Join our civil construction team and experience a dynamic environment where passion and innovation intertwine. We embrace a culture that fuels success, where collaboration is key, ideas are heard, and your skills are celebrated. Ready to make a direct impact to a growing operation? Your journey with Team Muller begins today!

Disclaimer: The following description has been designed to indicate the general nature and essential responsibilities of work performed by employees within this classification. It is not a comprehensive inventory of all duties, responsibilities, and qualifications required.

Responsibilities:

Management of the day-to-day operations of accounts receivable (full cycle); ensure accurate and timely processing of collections, monitoring and maintaining of all AR accounts for 5+ companies.
Making high volume of AR collection calls/sending and responding to AR correspondence, resolving client account discrepancies, preparing delinquency notices to clients.
Alerting operations team members of any pending disputes,
communicating on outstanding items to be submitted to the clients to facilitate payment receipts.
Coordinate weekly meetings with operations team to discuss delinquencies, collection strategies and process improvements
Collaborate with billing, finance and operations teams to streamline collection process
Manage QB and Sage /Lockstep collection applications
Conduct monthly and quarterly reconciliations of Sage/Lockstep and BigTime to QB records.
Oversee preparation of custom monthly AR reports and KPIs for submission to the company owner
Setting up PayApps to receive payments from clients
Preparing mechanical liens and lien releases
Monitor AR automation process by utilizing internal AR software and working with external tech support to correct tech issues and deficiencies
Monitoring AR Aging reports on a monthly basis
Handling legal disputes and communications with legal external team
Handling administrative tasks and special projects on as needed basis

Requirements:

Minimum 5 years of demonstrated full-cycle Accounts Receivable and collections experience with a proven, measurable record of collection success
Associate or Bachelor’s degree in Accounting, Finance, or Business preferred
Ability to manage a high volume of activity, including an average of 20+ collection calls and 30–40 emails daily
Proficient in Excel with intermediate-level skills (formulas, pivot tables, data analysis)
Strong mathematical and analytical abilities with attention to detail
Proficiency in QuickBooks preferred; experience with other accounting software a plus
Strong technology aptitude and ability to quickly learn new financial systems and tool

Compensation: