Job description
The Accounts Payable Coordinator plays a key role in ensuring the smooth execution of the accounts payable process. This position is responsible for processing invoices and payments accurately and on time, while working closely with other teams to confirm proper approvals and fund availability.
Strong attention to detail and analytical skills are essential for verifying invoice accuracy and maintaining organized payment schedules. This role supports the company’s financial operations and contributes to a reliable, efficient, and transparent payment process, reinforcing our commitment to operational excellence and client satisfaction.
Invoice & Payment Processing
- Review, process, and accurately enter vendor invoices.
- Schedule and prepare timely payments to avoid late fees.
- Analyze invoices for accuracy, legitimacy, duplicates, and proper categorization.
Inbox & Workflow Management
Monitor and manage the accounting inbox daily to clear pending items.
Collaborate with finance and internal teams for bill approvals and cash flow alignment.
Communicate proactively and professionally with internal stakeholders.
Reporting and documentation
- Generate reports on outstanding invoices and payments.
- Reconcile accounts payable records with the general ledger to ensure accuracy.
- Provide spending insights to support budgeting efforts.
- Prepare 1099 tax documentation in compliance with regulations.
- Maintain organized and accurate financial records.
Desired Qualifications, Education & Experience
· Minimum of 3 years in accounts payable or bookkeeping roles.
· Familiarity with accounting software and advanced Excel skills.Advanced English proficiency required.
· Experience handling tax 1099 vendors.
· Ability to raise concerns and request help proactively; must not hesitate to seek assistance when needed.
· Advanced English proficiency required.
· Ability to handle a high volume of invoices and bills.
· Understand internal and external customer needs and adapt to manage frustrations and expectations.
Pay rate: $11-$13 per hour
Schedule: 40 hours, Monday to Friday (8 AM - 5 PM)
Timezone: PST
Training and support to succeed in your role.
Position is completely remote.
