Job description
Join the TAIT Team!
About TAIT
Welcome to TAIT, where we strive for excellence every day. TAIT is a nationwide leader in fuel system compliance for critical infrastructure. TAIT remains at the forefront of innovation, boasting a powerhouse team of service technicians, designers, and project managers dedicated to tank construction, testing, repair, and regulatory compliance. Joining TAIT means immersing yourself in a culture of ambition, where every challenge is an opportunity for growth and advancement. With exceptional benefits, a supportive work environment, and unbeatable work-life balance, we invite you to become a part of our journey toward excellence. Recognized as a Top Workplace since 2016, your career at TAIT promises not just fulfillment, but genuine impact in serving our communities. Your future starts here – seize the opportunity and join the TAIT team today!
Position Description
The Assistant Project Manager supports multisite projects by coordinating vendors, tracking deliverables, and managing budgets. This role ensures project efficiency, quality, and timely completion while maintaining clear communication with stakeholders.
Ideal candidates are proactive problem solvers with strong organizational skills and experience in mechanical or construction-related projects. Petroleum Equipment or Construction Industry experience is preferred. Responsibilities include project coordination, issue tracking, and assisting with closeouts.
Essential Duties & Responsibilities
- Assist in preparing and managing project budgets in collaboration with the Project Manager.
- Monitor and control project costs to ensure they remain within budget parameters.
- Support cost tracking efforts and financial reporting for assigned projects.
- Develop and maintain project schedules to ensure timely execution of project milestones.
- Coordinate and communicate with vendors, contractors, and internal teams to align project timelines and deliverables.
- Track vendor performance, ensuring all work meets required quality standards and deadlines.
- Assist in procurement and scheduling of materials, services, and labor for projects.
- Oversee the daily activities of the project team, ensuring smooth workflow and adherence to project requirements.
- Conduct progress tracking and maintain project documentation, including reports, meeting minutes, and issue logs.
- Work closely with field personnel to resolve onsite challenges and maintain project momentum.
- Ensure compliance with safety standards, company policies, and regulatory requirements.
- Serve as a liaison between internal teams, vendors, and clients to ensure clear and consistent communication.
- Prepare and present project status reports to stakeholders, identifying potential risks and mitigation strategies.
- Document and escalate project issues, delays, and changes as necessary.
- Coordinate project closeout activities, including final inspections, documentation, and vendor compliance.
- Track and resolve punch list items to ensure successful project completion.
- Maintain accurate records of project details, approvals, and completion reports.
Minimum Work Experience
- Minimum 1 year of experience in project coordination or project management.
- Minimum 1 year of experience with petroleum storage tanks, pumps, piping systems and tank monitors
- Basic knowledge of mechanical systems and construction projects.
- Prior administrative support experience handling diverse office tasks.
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, etc.).
- Experience working with multiple levels of staff and external clients.
- Experience in the Petroleum Equipment or Construction Industry.
Preferred Qualifications & Skills
- Strong professional written and verbal communication skills.
- Ability to manage multiple priorities, work under strict deadlines, and maintain professionalism.
- Self-motivated, detail-oriented, and process-driven with strong problem-solving skills.
- Ability to organize workload, set priorities, and follow through with minimal supervision.
- Capable of managing projects effectively while ensuring compliance with deadlines, policies, and procedures.
Physical/Additional Requirements
- Completion of background check, MVR and physical/drug screening
- Primarily office-based; must be able to sit and stand for extended periods.
- Occasionally required to lift and carry up to 25 lbs. unassisted.
- Ability to move between office locations as needed for project coordination.
Benefits
TAIT invests in you by providing a comprehensive compensation and benefits program along with the opportunity for professional growth and development. Our benefits package includes valuable and affordable options for health, dental, vision, employer paid life insurance, 401(k) with match, generous paid time off and other supplemental benefits. TAIT’s core value is its culture of kindness. With this, you’ll find a family-oriented environment and flexibility to manage work and life with a rewarding career. Here are some benefits you can find when you join the TAIT Team:
- Flexible Work Schedule Options - Remote, Hybrid, In-Person
- Medical options including PPO and HDHP with Health Savings Accounts (no extra charges for spouse or dependent coverage)
- Dental Plans with little to no deductible
- Vision PPO plan that’s accepted widely from local offices to large retailers
- Company paid Life Insurance
- Voluntary Life, Accident and Critical Illness plans
- Dependent Care and Flexible Spending Accounts
- Employee Assistance Program
- Retirement plan 401(k) with employer match
- Paid time off to relax and recharge with vacation, holidays, and sick time.
- Annual memberships with Strava and Headspace for additional health and wellness benefits
- Maternity and Paternity leave time options to care for the newest little family members
- Support for professional growth and development.
- Corporate Lodging Program (CLC)
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TAIT is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes.
California Applicants - view the CA Privacy Notice here before submitting your application.
