Job description
Alma is on a mission to simplify access to high-quality, affordable mental health care. We do this by making it easy and financially rewarding for therapists to accept insurance and offer in-network care. When a provider joins Alma, they gain access to a suite of tools that not only help them better run their business, but also grow it sustainably and develop as a provider. Alma is available in all 50 states, with over 20,000 therapists in our growing network. Anyone looking for a therapist can browse Alma’s free directory. Alma has raised $220.5M in funding from Insight Partners, Optum Ventures, Tusk Venture Partners, Primary Venture Partners, First Round Capital, Sound Ventures, BoxGroup, Cigna Ventures, and Rainfall Ventures. Alma was also named one of Inc’s Best Workplaces in 2022 and 2023.
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Candidate Interview Guide
Customer Experience Associate (Hourly)
As a Customer Experience Associate at Alma, you will be responsible for delivering an exceptional support experience to providers and clients through both written and verbal channels. The ideal candidate is patient, meticulously organized, solution-oriented, and an excellent communicator who is passionate about our mission. This person balances empathy with expertise, approaching every interaction with a focus on understanding the customer’s needs while providing accurate, reliable, and thoughtful solutions. Candidates must be able to work 40 hours, 5 days per week, with the possibility of working one weekend day and some holidays.
What you’ll do:
- Deliver an exceptional customer experience through email and phone calls by advising and guiding customers on how to best use Alma’s services. This includes independently drafting professional emails and conducting effective phone conversations to address questions, resolve concerns, and provide clear, reliable solutions by balancing empathy with expertise.
- Become a trusted subject matter expert by mastering Alma’s systems, product lines, and brand voice, allowing you to efficiently navigate day-to-day customer operations while embodying Alma’s voice and tone.
- Act as a professional investigator and navigator, leveraging available information and resources to thoroughly assess issues and provide the best possible solutions to customers.
- Deconstruct and explain complex processes and workflows in a concise and digestible way, ensuring customers feel confident and informed from your first interaction.
- Manage ticket responses and reopened tickets, prioritizing total resolution time to ensure timely and accurate solutions, and collaborate with team members when needed.
- Act as the voice of the customer at Alma, partnering with cross-functional teams to identify and implement improvements across the customer experience.
Who you are:
- You are ready to transition into a new role, bringing your experience and skills as you learn new workflows and processes essential to the team.
- You have excellent written, verbal, and interpersonal communication skills — you can confidently and independently communicate complex ideas in a way that is clear and approachable, whether through email or over the phone.
- You are a creative thinker and problem solver, and have a proven track record of applying your expertise to identify opportunities for improvement.
- You are comfortable navigating Alma’s systems and tools and have demonstrated expertise with Alma’s products, such as identifying bugs and providing thoughtful product feedback, etc. Experience with CRM tools like Zendesk is a plus.
- You are highly organized, with strong attention to detail, and can manage priorities effectively in a fast-paced environment.
- You are comfortable giving and receiving feedback, both constructive and positive, viewing it as an important tool for growing your skills and succeeding in the role.
- You are deeply aligned with Alma’s mission and excited to contribute to the future of mental health.
Benefits:
- We’re a remote-first company
- Health insurance plans through Aetna (medical and dental) and MetLife (vision), including FSA and HSA plans
- 401K plan (ADP)
- Monthly therapy and wellness stipends
- Monthly co-working space membership stipend
- Monthly work-from-home stipend
- Financial wellness benefits through Northstar
- Pet discount program through United Pet Care
- Financial perks and rewards through BenefitHub
- EAP access through Aetna
- One-time home office stipend to set up your home office
- Comprehensive parental leave plans
- 11 paid holidays, 1 Alma Mental Health Day, and 1 Alma Volunteering Day
- 3 weeks of PTO, plus 7 sick days to recharge
Hourly Rate: $23.50 per hour
Alma’s compensation philosophy is driven by our company value of building equity. To best ensure pay equity, we typically bring in new hires near the middle of our listed salary bands and we do not negotiate our compensation (i.e. all people hired at the same level & role are brought in at the same salary, equity, and benefits). The recruiter you work with can provide more details on our philosophy.
All Alma jobs are listed on our careers page. We do not use outside applications or automated text messaging in our recruiting process. We will not ask for any sensitive financial or identification information throughout the recruiting process. Any communication during the recruitment process, including interview requests or job offers, will come directly from a recruiting team member with a helloalma.com email address.
Learn more about how Alma handles applicant data by reading Alma’s Applicant Privacy Notice.
