Job description
Data and Reporting Manager (Remote - Malaysia)
We are seeking an experienced Portfolio Data and Investor Reporting Manager to join our firm remotely from Malaysia.
Role Responsibilities
Investor Reporting
- Lead the end-to-end quarterly/half-yearly investor reporting process for funds managed by the firm, continuously identifying opportunities to streamline and automate workflows
- Collaborate cross-functionally with investment, finance, legal and investor relations teams to gather inputs for investor reporting preparation
- Review quarterly fund and portfolio returns calculations for internal and external reporting, implementing quality control measures and automation where possible
- Support investor relations team in drafting/updating collateral, fund-related materials, AGM presentations, capital call/distribution notices, and quarterly update packs
- Develop bespoke reporting materials for key limited partners, leveraging data visualization and reporting tools
Portfolio Engagement and Reporting
- Establish and maintain regular communication with finance directors or equivalent of portfolio companies to gather insights on financial performance, discuss reporting requirements, and ensure data accuracy
- Conduct quarterly financial review calls with portfolio company finance teams to understand business trends, challenges, and opportunities reflected in their financial reporting
- Oversee comprehensive data collection and tracking of portfolio key financial and performance metrics, implementing AI-powered tools and automated processes where applicable
- Organize and prepare discussion materials using advanced analytics and data visualization
- Lead quarterly portfolio review (QPR) process, ensuring all stakeholders adheres to the process, and tear sheets are completed with both qualitative and quantitative information relevant for discussion
- Champion the portfolio reporting platform (Standard Metrics), working closely with their product team to provide feedback on improvements, new features, and product roadmap input
- Onboard new portfolio companies to Standard Metrics, including alignment with portfolio managers on requirements and conducting platform demos with founders
Other Reporting Requirements
- Provide accurate fund and portfolio company data to compliance team for quarterly and ad-hoc regulatory reporting
Process Improvement & Technology Integration
- Continuously evaluate and enhance existing reporting processes using AI tools, automation software, and data analytics platforms
- Collaborate with technology vendors and internal teams to optimize reporting systems and workflows
- Stay current with AI developments in financial reporting, data analysis, and portfolio management tools
Experience and Requirements
Essential Qualifications
- Bachelor’s Degree in business, finance, accounting or related field
- 8-10+ years of relevant industry experience, preferably in big 4 consultancy or advisory companies.
- Expertise in process management and financial planning & data analysis (FP&A)
- Track record of process improvement and operational efficiency initiatives
Core Competencies
- Independent work capabilities with ability to meet deadlines while maintaining exceptional accuracy and quality
- Strong analytical and financial modeling skills with prior experience in financial analysis and valuations
- Exceptional attention to detail and quality control mindset
- Excellent written and verbal communication skills with ability to explain complex financial concepts to diverse audiences
- Proactive, solutions-oriented approach with eagerness to take on challenges of all sizes
- Strong desire to integrate with the technology and startup community in the broader Asia Pacific region
- Adaptability and continuous learning mindset to stay current with evolving technology and industry best practices
Preferred Qualifications
- Experience with portfolio reporting platforms (Standard Metrics or similar)
- Familiarity with venture capital/private equity fund structures and reporting requirements
- Experience in regular communication with senior finance professionals (CFOs, Finance Directors) in a business context
- Proficiency with AI tools and platforms (ChatGPT, Claude, automation tools, data analytics software) with demonstrated ability to integrate these into work processes
- Experience with data visualization tools (Tableau, Power BI, etc.)
- Professional qualifications (CPA, CFA, or similar) preferred but not required
- Remote work experience with demonstrated ability to work effectively across geographies and maintain strong relationships with stakeholders
