Job description
Our client is looking for a detail-oriented and people-first HR Coordinator with 5+ years of experience in an HR or People Operations environment. This person will support the daily operations of their People team and play a key role across the entire employee lifecycle—from scheduling interviews and onboarding new hires to managing freelancer coordination and timesheet tracking.
The ideal candidate thrives on organization, is proactive in solving problems, and is curious about how new tools (including AI) can enhance HR operations. This is a great opportunity for someone looking to make an immediate impact while continuing to grow their career in People Operations.
Key Responsibilities
Interview & Meeting Coordination
- Schedule interviews and internal meetings for candidates and team members.
- Manage shared calendars and ensure all logistics are in place.
- Collaborate with executive assistants and team leads to support coordination needs.
Onboarding
- Prepare and send offer letters for new hires.
- Set up systems access, calendar invites, and onboarding documents.
- Schedule orientation sessions and introductory meetings.
- Maintain onboarding trackers and ensure all steps are completed smoothly.
Offboarding
- Support documentation and communications for employee offboarding.
- Update internal systems, deactivate accounts, and schedule exit interviews.
- Ensure accurate tracking of departures and offboarding tasks.
Freelancer & Contractor Support
- Assist with contract creation, routing for signature, and documentation.
- Coordinate onboarding, access setup, and scheduling for freelance workers.
- Track timelines, documentation, and status in shared tools.
Timesheet & Reporting Support
- Monitor timesheet submissions and follow up on missing or unsubmitted time.
- Prepare and distribute utilization and resource management reports.
- Maintain accuracy in internal dashboards and tracking tools.
General People Operations Support
Keep digital records organized and up to date.
Help improve and streamline People Ops workflows and documentation.
Serve as a go-to contact for HR-related processes and questions.
Slack– internal communications and notifications
Zoom – interviews, onboarding, and virtual meetings
Google Workspace – Docs, Sheets, Calendar, and Drive
AI Curious – open to learning and applying new AI tools in HR work
Remote (EST hours)
Salary- $3,000 USD/month
15 days PTO + Holidays
