Technical Project Management Consultant

Job description

Capio Group is looking for an experienced Technical Project Management Consultant!

Full-time employee - Remote

Salary: $130,000 - $140,000

About Us:

Capio Group is a California-based Information Technology Consulting firm serving the public sector since 2010. We assist the Government in delivering large, complex systems and solutions. Capio Group is a small, but quickly growing firm that mixes good ideas, with great people, to achieve extraordinary results for our clients. We offer the salary and benefits of the bigger companies, with the added bonus of a flexible workplace and a great work-life balance.

Scope of Work:

Capio Group is looking for an experienced Technical Project Management Consultant to provide consulting services to bridge the gap between existing oversight processes and procedures and needed updates required for continued management of the service level agreements and contract terms and conditions. The Consultants will thoroughly review clients project plans and prime vendor contracts and make recommendations to Project Management functions and activities, such as Schedule Management, Cost Management, Staffing Management, Risk and Issue Management, Communications Management, Document Management, Requirements Management, Quality Management, Metrics and Reporting, and Change Management. The Technical Project Management Consultant will collaboratively work with and support the client and vendor teams to incorporate the findings and recommendations as a practice of continuous process improvement. The Technical Project Management Consultant will provide knowledge transfer and learning opportunities throughout the contract term to equip clients staff with the necessary project management skills and experience to effectively assume responsibility of the senior-level project management support functions.

The Technical Project Management Consultant will be responsible for tasks including but not limited to:

1. Management of Services and Work

• Task Accomplishment Plan (TAP): Prepare and deliver a comprehensive TAP. The TAP shall include a spending plan that describes the planned monthly expenditures for the life of the agreement. The TAP template will be provided to the Contractor by the client.
• TAP Updates: The TAP must be revised and resubmitted each time there is a change to the cost or spending plan.
• Monthly Written Status Report: Submit a monthly written status report that includes, but is not limited to:
  • Work accomplished during the previous month.
  • Work that will be accomplished in the coming month.
  • Work that is currently in progress.
  • Identification of any risks and/or issues.
  • Recommendations for impact mitigation of the identified risks and issues.
  • Knowledge transfer and learning objectives met and/or planned.
• Research and analyze the conditions, identify new requirements, and make recommendations to address identified gaps in the project management knowledge areas, implement changes required to address identified gaps and lead supporting organizational change management activities. All recommendations provided by the Contractor shall be in a format of the client’s choosing.

2. Project Management

• Perform an assessment of existing project management methodologies and approach and provide recommendations for improvements based on best practices and business needs.
• Review and analyze existing project management processes and procedures. Make recommendations to address any gaps or needed improvements.
• Evaluate System Integrator (SI) service delivery against approved plans and contract requirements. Make recommendations for addressing any identified gaps or deficiencies.

3. Schedule Management

• Review and analyze the existing Schedule Management Plan. Make recommendations to address any identified gaps or needed improvements to processes and/or procedures.
• Review all Work Plan activities, planned dates, durations, resources, dependencies, and constraints for compliance with Schedule Management Plan, defined schedule management processes and procedures, and contract requirements. Make recommendations for resolution of deficiencies.

4. Cost Management

• Review and analyze existing Cost Management Plan. Make recommendations to address any identified gaps or needed improvements to process and/or procedures.
• Assist with validation of the SI cost estimating tool calibration and configuration. Make recommendations for configuration and calibration changes where necessary.
• Review SI Change Requests (CRs) and supporting Basis of Estimates. Evaluate the SI assumptions and estimated values used to determine the Level of Effort. Make recommendations for approval or modification.
• Review estimated costs vs. actual costs from completed CRs. Analyze variances and make recommendations for improving future estimates and tool calibration.

5. Staffing Management

• Review and analyze existing Staffing Management Plan. Make recommendations to address any identified gaps or needed improvements to process and/or procedures.
• Review and analyze Staffing Management metrics to ensure sufficient staff are in place to support clients M&O. Make recommendations for resource scaling when appropriate.

6. Risk and Issue Management

• Review and analyze existing Risk and Issue Management Plan. Make recommendations to address any identified gaps or needed improvements to process and/or procedures.
• Collaborate with the State and SI to identify, analyze, and develop mitigation strategies for identified risks.
• Collaborate with the State and SI to identify, analyze, and develop remediation strategies for identified issues.

7. Communication Management

• Review and analyze existing Communications Management Plan. Make recommendations to address any identified gaps or needed improvements to process and/or procedures.
• Collaborate with the State and SI to ensure that internal and external communication are timely, appropriate, and effective. Make recommendations for improvements to communications management strategy to meet stakeholder needs.

8. Document Management

• Review and analyze existing Document Management Plan. Make recommendations to address any identified gaps or needed improvements to process and/or procedures.
• Review and analyze the Document Repository Governance Plan to ensure application of best practices for access, storage, retrieval, and archiving of documents is being applied. Make recommendations to address any gaps or needed improvements.

9. Requirements Management

• Review and analyze existing Requirements Management Plan. Make recommendations to address any identified gaps or needed improvements to process and/or procedures.
• Review configuration of the requirements management tool. Make recommendations to address any identified gaps or needed improvements.

10. Quality Management

• Review and analyze existing Quality Management Plan. Make recommendations to address any identified gaps or needed improvements to process and/or procedures.
• Review and analyze process audit reports for compliance with the Process Audits Plan, industry best practices, and contract requirements. Make recommendations for resolution of gaps and/or deficiencies.
• Review and analyze various existing metrics and performance monitoring reports. Make recommendations to address any identified gaps or needed improvements.

11. Change Management

• Review and analyze the existing Change Management Plan. Make recommendations to address any identified gaps or needed improvements to process and/or procedures.

12. Technical Project Management

• Review and analyze existing Capacity management Plan and Maintenance and Operations Plan. Collaborate with the State to ensure contract compliance from a technical perspective. Make recommendations to address any identified gaps or needed improvements to process and/or procedures.
• Review and analyze proposed Service Level Agreements (SLAs) and make recommendations to the State. Review and analyze IEEE standards and Software Engineering Standards (SES) and make recommendations to the State on how to apply these standards using industry best practices.

12. Knowledge Transfer and Final Report

• Develop a Knowledge Transfer Plan to document how the Contractor will provide knowledge transfer, learning, and subject matter growth opportunities throughout the term of the Agreement. The Plan shall include at a minimum:
  • Planned knowledge transfer activities;
  • Frequency of engagement of learning opportunities;
  • Planned milestones or targets for state staff learning or growth in subject matter;
  • Planned metrics or learning growth indicators (as needed or as applicable); and
  • Approach or process for continual improvement in delivery of knowledge areas.
  • Capture, document, track, and report on lessons learned and parking lot items. Document findings and knowledge transfer-related tasks.
  • Prepare and deliver a Final Report documenting the SOW results. The Final Report shall include:
    • Services:
      • Summary of all SOW activities;
      • Deliverables;
      • Milestone accomplishments;
      • Lessons learned and recommendations; and
      • Actual Agreement expenditures versus planned expenditures.
    • Knowledge Transfer:
      • Summary of knowledge transfer activities and metrics achieved;
      • Learning milestones and targets achieved;
      • Tracking/data on State staff resources upskilled;
      • Knowledge transfer or training approach outcomes; and
      • Recommendations for future growth and knowledge transfer.

Mandatory Experience:

1. Must have a minimum of seven (7) years of broad, extensive and increasingly responsible experience applying PM principles, methods, techniques, and tools.
2. At least four (4) years of broad, extensive and increasingly responsible experience applying PM principles, methods, techniques, and tools must have been as a senior PM of one or more large or complex IT projects.
3. Must possess a bachelor’s degree. A copy of the degree must be provided upon request. Additional qualifying experience may be substituted for the required education on a year-

for-year basis.

1. Must possess a valid Project Management Professional (PMP) certification from the Project Management Institute (PMI). A copy of the certificate must be provided upon request. The PMP certification is required and may not be substituted with additional experience.
2. Must have at least seven (7) years of FTE experience, in the last ten (10) years, in providing systems engineering and technical guidance working with the public sector, consistent with IEEE 12207-1996 ISO/IEC 12207, International Standard - Information Technology – Software Life Cycle Processes, for a large public or private organization.
3. A minimum of four (4) years of providing systems engineering and technical guidance working with the public sector, consistent with IEEE 12207-1996 ISO/IEC 12207, International Standard - Information Technology – Software Life Cycle Processes, for a large public or private organization experience, in the last ten (10) years, must have been in a lead capacity.
4. Must have at least five (5) years of FTE experience in risk identification, mitigation and contingency planning associated with large IT system design, development, implementation services, and operations in excess of ten million dollars ($10,000,000).
5. Minimum of five (5) years of FTE experience preparing and delivering written and verbal communications for business and IT executives.
6. Must be able to provide an end client/User end  references (manager/supervisor level) from previous engagements performed within the last ten (10) years or fifteen (15) years  for each applicable project meeting the requirements upon request.

Equal Opportunity Employer:

At Capio Group, our employees are our greatest asset and diversity, equity, and inclusion are at the core of who we are. Our commitment to these values is unyielding and is central to our mission and to our impact. We know that having diverse perspectives helps to generate better ideas to solve the complex problems of our diverse clients and the communities they serve.