Job description
Description
ScholarshipOwl is the largest scholarship marketplace in the U.S., connecting over 11 million Gen Z students with private scholarships — and the brands that power them. Our mission is to make education financing more accessible and engaging, while giving brands a consent-driven way to connect with the next generation.
We’re powered by AI technology that simplifies scholarship discovery, streamlines the application process, and delivers measurable results for both students and partners. Whether it’s helping students secure funding or enabling brands to run impactful campaigns, we’re reshaping how education is funded — and discovered.
The Role
Reporting to the Head of Operations, this role supports leadership, hiring managers, and team leads across departments. You will maintain internal documentation, manage schedules and recruiting logistics, support onboarding and offboarding, and coordinate company-wide initiatives. You should be comfortable working independently, adapting to shifting priorities, and providing responsive, high-quality internal support.
What You’ll Do
Internal Operations & Administration
Maintain and organize internal documentation in Notion (SOPs, meeting notes, templates, calendars)
Ensure operational tools (Google Workspace, Slack, Notion, Zoom) are up to date and functioning smoothly
Recruiting Coordination
Schedule interviews and manage logistics across global time zones
Maintain the ATS (Recruitee): post roles, track candidate progress, coordinate evaluations
Manage our AI video interview platform (e.g., myInterview): upload tasks, monitor submissions, share recordings, and follow up with hiring managers
Handle candidate communications and keep internal teams aligned throughout the hiring process
Onboarding & Offboarding
Prepare onboarding documentation, access permissions, and team introductions for new hires, coordinate offboarding logistics, including systems access, documentation, and communication
Maintain and improve templates and checklists in Notion
Team Support & Projects
Coordinate gifts and acknowledgments for birthdays, work anniversaries, and life events
Support planning and logistics for internal events and company offsites
Assist with ad hoc internal projects, surveys, updates, and documentation efforts
Requirements
What We’re Looking For
2+ years of experience in operations, administration, or recruiting coordination
Strong organizational and time management skills
Excellent written and verbal communication in English
Experience with tools such as Notion, Google Workspace, Slack, Recruitee (or similar ATS)
Comfortable managing multiple responsibilities and working independently in a remote environment
High attention to detail and follow-through
Preferred Qualifications
Experience in a remote SaaS, EdTech, or startup environment
Familiarity with modern hiring workflows
Background in employee experience or operations coordination
Ability to create and maintain high-quality documentation and templates
How We Work
We’re a remote-first, bootstrapped startup with a bias toward action. We value:
Business outcomes over outputs
Fast, scrappy iteration over perfection
Honest, clear communication over politics
Autonomy with accountability — no micromanaging
Ready to lead and build something meaningful?
Apply now and help us shape the future of AI-powered education.
