Job description
Management of Regulatory Affairs personnel through line management and project delivery oversight. Responsible for developing study regulatory strategies and leading department initiatives. The role involves collaboration with other departments to support the successful approval of clinical trials. May have regional-specific responsibilities, e.g., Manager, Regulatory Affairs Europe.
Regulatory Study and Country Lead (10-15%)
- Review study protocols and informed consent forms to ensure that documents are compliant with applicable regulatory standards and that regulatory and operational risks are minimized.
- Manage and review the translation of drug labels in collaboration with sponsors and third-party vendors.
- Support study regulatory strategy by:
- Management of regulatory aspects of the study, ensuring required approvals are obtained
- Significant contribution to the achievement of study start-up milestones by overseeing and managing high quality regulatory submissions
- Monitor regulatory intelligences sources to ensure that the study remains in compliance throughout the lifecycle of the study
- Identify risks to milestone achievement and propose solutions to mitigate these risks
- Develop and author study Submission Management Plan
- Create and maintain study-specific regulatory trackers and document sharing methods to communicate information to internal and external stakeholders
- Act as first point of contact for all regulatory related communications with the sponsor and internal study team
- Organize and lead regulatory meetings with internal and external stakeholders and participate in cross-functional study team meetings, ensuring that timely regulatory updates and issues are discussed
- Maintain efficient collaboration and relationship with external vendors responsible for study applications and oversee tasks delegated to them.
- Prepare, execute, and/or oversee submissions as described in the Submission Management Plan, including
- clinical trial applications to regulatory authorities and ethics committees and import/export license applications
- Develop and/or author country-specific Informed Consent Forms
- Perform Quality Check procedures on submissions, documents and trackers
- Lead and coordinate responses to information requests from regulatory authorities or ethics committees
- Perform the above activities during study start-up and throughout the lifecycle of the clinical trial with
- amendments, notifications, annual reports and end of trial submissions, ensuring compliance to ICH GCP, regional/local requirements
- Problem solve and provide issue resolution to assist the team address unforeseen risks that have the potential to impact the successful delivery of the trial
- Support revenue recognition and other budget-related activities
- Represent the department during audits or inspections and address questions and issues raised by auditors or inspectors
- Mentor and train regulatory colleagues
Regulatory Services Delivery Oversight (35-40%)
- Main point of escalation for direct reports with Regulatory Study Lead responsibilities.
- Oversee and provide guidance on all regulatory aspects of a study, focusing on regulatory tracking, issue management, timelines and post-approval compliance (e.g., Annual Reporting, Notifications).
- Perform Quality Check procedures on submissions, documents and trackers
- Study revenue recognition and financial management/budget support.
- Back-up and support direct reports with Regulatory Study and Country Lead responsibilities identified above.
Team Management and Engagement (15 to 20%)
- Supervise, mentor, provide leadership and manage career and skill development of direct reports by supporting individual goals and objectives that align with department strategies and individual career ambitions and manage performance to ensure objectives are achieved.
- Provide line management for assigned direct reports, fostering an environment of curiosity, flexibility, empowerment, accountability and transparency. Encourage a growth mindset.
- Continuously gauge the pulse of direct reports and collaborate with other department leaders to evaluate department needs through training, learning and development and other engagement-related improvements.
Process Improvements and Department Initiatives (15 to 20%)
- Identify and assess department needs and areas for improvement.
- Lead initiatives that are aligned with department and organizational objectives.
- Perform gap analyses in response to changing regulations and guidelines.
- Initiate change management activities when new or revised regulations and guidelines impact business processes.
- Subject matter expert for complex regulatory topics.
Business Development Support (5-10%)
- Review proposals and study pricing as required.
- Participate in bid defenses as requested and when topics are included that align with areas of expertise.
QUALIFICATIONS
- 7 – 9 years of related experience
- (Honors) Bachelor’s degree
- Expert knowledge of global regulations (FDA, Health Canada, EMA, etc.) across clinical and commercial phases
- Critical thinking and problem solving
- Managing Direct Reports
- Strong time management and organizational skills
- Financial and business acumen
- Difficult and complex communications (technical topics, performance and team engagement)
- Hands-on experience with regulatory submissions including INDs, CTAs, NDAs, MAAs, and post-approval changes
- Strong authoring and review skills for regulatory documents (e.g., Module 1–5, briefing documents, response letters)
- Proficient in eCTD publishing tools and submission platforms
- Skilled in regulatory project management, tracking timelines, deliverables, and dependencies across global teams
- Regulatory intelligence and strategy – able to interpret evolving guidelines and guide cross-functional teams accordingly
- Collaborative across functions – works closely with clinical, safety, and medical writing teams
- Detail-oriented execution – ensures accuracy, compliance, and consistency in all regulatory deliverables
- Strong communication and risk assessment skills – capable of defending regulatory positions with internal/external stakeholders
Working Conditions
- Home-based
- *Accommodations for job applicants with disabilities are available upon request.
