Job description
About the Role: The Workplace Coordinator plays a key role in creating an exceptional in-office experience by supporting day-to-day operations, event logistics, and administrative tasks. This position reports to the Workplace Experience Manager to ensure the office runs smoothly and reflects our company culture.
Key Responsibilities:
Administrative Support: Assist with purchasing supplies, vendor coordination, and maintaining accurate workplace documentation and reports.
Event Coordination: Support planning and execution of in-office events, meetings, and employee engagement activities (e.g., all-hands, happy hours, offsites).
Mail and Deliveries Management: Oversee the receipt, sorting, and distribution of all incoming mail and packages, ensuring timely delivery to the appropriate teams and recipients.
Office Operations: Manage office inventory, track shipments, and ensure common areas (kitchens, conference rooms, copy rooms, etc.) are organized and fully functional.
Interview Coordination: Support the scheduling and execution of in-person interviews, including preparing interview spaces, greeting candidates, and coordinating logistics with recruiting.
IT Onboarding Support: Partner with the People Operations team to prepare and distribute IT equipment for new hires, ensuring all devices are set up, tested, and ready for use on their first day. Assist with basic troubleshooting and coordination with IT partners as needed.
Visitor Experience: Greet and assist guests, ensuring a professional and welcoming atmosphere.
Facilities Support: Manage and triage Workplace tickets, coordinating with internal teams and building management to resolve maintenance issues, support workspace moves, and oversee office changes.
Cross-functional Collaboration: Work closely with IT, People Operations, Recruiting and Workplace Experience teams to improve operational efficiency.
Qualifications:
2+ years of experience in office coordination, facilities, or administrative support roles (tech or fast-paced environments preferred).
Strong organizational skills with attention to detail and ability to manage multiple priorities.
Excellent communication and customer service skills.
Proficiency with Google Workspace or Microsoft Office Suite; familiarity with tools like Jira, Rippling and Envoy is a plus.
Ability to lift up to 25 lbs and support.
Kikoff: A FinTech Unicorn Powering Financial Progress with AI
At Kikoff, our mission is to provide radically affordable financial tools to help consumers achieve financial security. We’re a profitable, high growth FinTech unicorn serving millions of people, many of whom are building credit or navigating life paycheck to paycheck. With innovative technology and AI, we simplify credit building, reduce debt, and expand access to financial opportunities to those who need them the most. Founded in 2019, Kikoff is headquartered in San Francisco and backed by top-tier VC investors and NBA star Stephen Curry.
Why Kikoff:
This is a consumer fintech startup, and you will be working with serial entrepreneurs who have built strong consumer brands and innovative products. We value extreme ownership, clear communication, a strong sense of craftsmanship, and the desire to create lasting work and work relationships. Yes, you can build an exciting business AND have real-life real-customer impact.
🏥 Medical, dental, and vision coverage - Kikoff covers the full cost of health insurance for the employee!
📈 Meaningful equity in the form of RSU’s
🏝 Flexible vacation policy to help you recharge
💰 Competitive pay based on experience consisting of base + equity + benefits
Location: Hybrid, 3 days onsite in San Francisco, CA.
Equal Employment Opportunity Statement
Kikoff Inc. is an equal opportunity employer. We are committed to complying with all federal, state, and local laws providing equal employment opportunities and considers qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class.
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