Job description
Job Description
Do you enjoy creating structure and enabling teams to perform at their best? Are you motivated by making an impact through organisation, coordination, and people-focused support? Are you a proactive and service-minded professional who thrives in an international and dynamic environment?
If this sounds like you, then this role could be the perfect opportunity. Join Ramboll Management Consulting Belgium as our new Project & Office Support Coordinator and help us make our growing Brussels office an inspiring, efficient, and welcoming place for all.
Your new role
As our Project & Office Support Coordinator, you will play a central role in supporting the daily operations and smooth functioning of Ramboll Management Consulting Belgium. You will be the go-to person for our team, helping ensure that our projects, processes, and people are supported to operate smoothly and effectively.
You will coordinate activities across our department, assist in tender and recruitment processes, maintain documentation, and support the management team—including our Managing Director—with organisational and administrative tasks. You will also contribute to internal events, onboarding, and training activities, helping to strengthen collaboration and team spirit in our vibrant Brussels office.
Your key responsibilities will be:
- Coordinating tender and project support activities, including research, document preparation, and maintaining team documentation.
- Managing the department’s resource overview and supporting planning of staffing and internal activities.
- Organising management meetings, department meetings, internal training sessions, and team events.
- Supporting recruitment processes, including application screening, interview coordination, and onboarding of new colleagues.
- Overseeing the office environment and handling relationships with suppliers and service providers.
- Acting as a trusted partner to the management team, providing administrative and organisational support, including ad hoc tasks.
This is a part-time position, and the specific working schedule will be agreed during the recruitment process.
About you
From the moment you start at Ramboll, we will support your professional and personal development so that you can thrive and grow. For this role, we are looking for someone who brings strong organisational skills, service orientation, and team spirit.
You will likely bring:
- A relevant academic background and experience in a similar support, coordination, or administrative role, ideally within consulting or professional services.
- Strong organisational skills, attention to detail, and the ability to manage multiple priorities with sound judgement.
- Very good knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook) and the ability to produce well-structured, high-quality documents and presentations.
- Excellent communication and language skills in English and French and/or Dutch, paired with a proactive, service-minded, and collaborative mindset.
- A high level of professionalism, integrity, discretion.
For this position you must have the right to live and work in the EU.
What we can offer you:
- Commitment to your development and continuous learning.
- Leaders guided by Ramboll’s Leadership Principles.
- A culture that welcomes you as the unique person you are.
- Inspiration from colleagues, clients, and projects.
- The long-term thinking of a foundation-owned company.
- A flexible work environment with the possibility to telework.
- 32 days annual leave plus bank holidays.
- An attractive, inclusive, and stimulating workplace in central Brussels.
- A competitive salary package, including additional benefits.
Ready to join us?
Please submit your application, including your CV and cover letter. This posting will close on 19 December 2025. We will review applications and conduct interviews on a rolling basis and encourage early applications.
Thank you for taking the time to apply! We look forward to hearing from you.
Work at the heart of sustainable change with Ramboll
Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. Our history is rooted in a clear vision of how a responsible company should act, and being open and curious is a cornerstone of our culture. Ramboll employs more than 18,000 people globally across 35 countries. Ramboll experts deliver innovative solutions across Buildings, Transport, Water, Environment & Health, Energy, Management Consulting, and Architecture & Landscape. Combining local experience with global knowledge, we help shape the societies of tomorrow.
Equality, Diversity, and Inclusion
Equality, diversity, and inclusion are at the heart of what we do. At Ramboll, we believe that diversity is a strength and that different experiences and perspectives are essential to creating truly sustainable societies. We are committed to providing an inclusive and supportive work environment where everyone can flourish and reach their potential. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We invite applications from candidates of all backgrounds and characteristics. Please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at [email protected] with such requests.
