Job description
We are seeking an Accounts Payable Associate. This position reports to our Accounting Manager. The mission for this position is to process financial documents in a timely and accurate manner and provide financial controls through our policies and procedures.
Why PayJunction?
PayJunction is relentless and emphatic about helping others. We exist to drive the success of our partners. Specifically, the developers who connect to us, businesses who process payments through us, and all of our team members who work with us at PayJunction.
We believe dreams inspire people to start a business, and others to partner with them. While building these dreams, entrepreneurs and business professionals will face many challenges along the way. We believe great partners can make all the difference.
We are your dream partner.
Your success is our success.
Our dream is to help you realize yours.
We exist to drive the success of our partners. We do this by fundamentally changing the way you transact with others. We just happen to make great payment systems. If you love helping others succeed, in a culture that celebrates perfecting your craft, consider partnering with us.
Location
PayJunction takes a Flex First approach to work environments. This means that our team members can choose to work from our Santa Barbara office or remotely from home. We ensure that everyone has the resources and equipment to work where they feel most productive. We trust our teams to make the best decision for their work environment. All PayJunction employees must reside in one of the following states: CA, IL, TX, MN, CO, GA, and NY.
Mission
Our Accounting team’s mission is to provide accurate financial reporting to enhance business decisions, while safeguarding PayJunction’s assets and ensuring financial data integrity.
Vision
Our vision is to empower PayJunction to achieve its strategic objectives through sound financial management and actionable business insight.
Responsibilities
- Monitor the Bill Payments Inbox in Airbase daily to ensure timely review and processing
- Accurately and promptly process all vendor bills, credit card transactions, employee expense reimbursements, and travel and trade show requests, including related budgets
- Handle inventory order payments for smart terminals, ensuring accuracy and timeliness
- Monitor and manage annual contract renewals monthly; proactively follow up with relevant teams on missing or delayed items
- Maintain compliance by identifying and escalating fraudulent activity or phishing attempts
- Keep vendor records current and complete, including name, address, W-9s, and tax setup within the accounting system
- Foster and maintain positive vendor relationships by providing clear, accurate, and timely communication
- Deliver excellent internal customer service by supporting team members with professionalism and responsiveness
- Ensure that internal process documentation is consistently accurate and up to date
- Actively identify and support the implementation of process improvements and operational efficiencies
Qualifications
Minimum of 3 years of experience in Accounts Payable, including high-volume invoice and payment processing (100+ payments/month)
3+ years of experience using accounting software; QuickBooks strongly preferred
1+ years of experience with AP automation tools; Airbase preferred (experience with Bill.com, Zip, Coupa also considered)
Familiarity with Generally Accepted Accounting Principles (GAAP), including:
- Cash vs. accrual accounting
- Bank and account reconciliations
- Month-end and year-end close processes
Strong attention to detail with proficiency in accurate, high-volume data entry
Proficiency in Excel and Google Sheets required; must be capable of creating and editing reports and using basic formulas
Experience using Google Workspace (Gmail, Google Drive, Docs, etc.) preferred
Demonstrated expertise in:
- Processing vendor payments
- Monitoring due dates and validating contract terms
- Identifying GL and department coding
- Confirming approvals and performing 2- or 3-way matching
Associate degree in Accounting, Finance, or a related field preferred (or equivalent professional experience)
Comfortable adopting and working with new accounting and AP automation tools
About PayJunction
Founded in 2000 by three UCSB graduates, PayJunction has grown from a bootstrapped startup to a recognized and respected leader in the payments industry. PayJunction processes more than $12 billion dollars annually for thousands of businesses with solutions that make it easy to accept credit and debit card payments in-store, online, and on-the-go.
Our people-first culture values long-term relationships over short-term profits. Honesty and integrity are part of every interaction with partners, customers and employees. We foster a collaborative work environment, where creative ideas are welcomed, teams are inspired, and success is celebrated. PayJunction is a place where you can find experienced mentors and supportive friends who are committed to your growth.
Total Rewards Benefits
- Health, dental, and vision paid 100% by company for you and your dependents
- 401k with 6% match
- FSA and Dependent Care FSA
- Long-term & short-term disability coverage for you paid 100% by company
- 8 paid company holidays per year
- 2 paid floating holidays per year
- 1 paid volunteer day per year
- Paid Time Off
- Annual learning stipend
- Home office equipment stipend
- Quarterly “fun budgets” for team bonding events
- Opportunity to be part of a company that is changing a whole industry
- Opportunity for growth within the company
- Opportunity for remote, in-office, or hybrid work
Office Environment
- The opportunity to choose the work environment that best suits you - remote, in-office, or hybrid.
- All remote & hybrid team members can enjoy:
- Company-provided equipment for your home office
- An equipment allowance for home office essentials
- The opportunity to work at one of Glassdoor’s Top 30 Best Places to Work in the US, 2020!
- Those who choose to come into the office can look forward to:
- Bright and open offices in downtown Santa Barbara
- Stocked snack kitchens
- Collaborative work spaces with Herman Miller chairs, height-adjustable desks, and a large 32-inch monitors
- Dog-friendly office
Company Values
- Build the Dream
- Put People First
- Value Long Term Relationships Over Short Term Profit
- Make it Simple
- Be Data Driven
- Own It
The base salary range for this role is $50,000-$57,000/year plus benefits. Actual base salary offered will vary depending on factors including but not limited to: education, experience, skills and qualifications. PayJunction is an equal opportunity employer. We strive to create a work environment where people from all backgrounds and identities thrive. We firmly believe that more diversity and inclusion in our workforce creates a stronger team, product, and culture.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. PayJunction reserves the right to conduct background and/or credit checks on all of its potential employees.
