Accounts Payable Specialist

Job description

Company Introduction:

Airspace is a tech-enabled freight forwarder that’s redefining how the world’s most critical packages are delivered. Headquartered in Carlsbad, California, Airspace has employees who are based around the world. Our European headquarters is in Amsterdam, The Netherlands.

As a recognized leader in AI and machine learning, our team leverages data and patented technology to coordinate logistics across a global network of drivers and airlines. Our goal is to deliver those packages that are truly mission-critical in a way that is faster, more transparent, more secure, and more accountable than ever before. The items we deliver range from organs for transplant, to parts for critical machinery including grounded aircraft and highly sensitive components such as semiconductors.

Airspace has been rated one ofAmerica’s best Startup Employers, listed as one of CNBC’s Disruptor 50 companies, and featured as an Innovation and Disruption leader by CBS News. Airspace has the support of leading investors such as Telstra Ventures, HarbourVest Partners, Defy Partners, DBL Partners, and Scale Ventures. To date the company has raised more than $140m.

The company is growing rapidly and serving more places around the world than ever before. We are looking for passionate, motivated individuals who want to make an IMPACT every day to help us execute on our mission of reshaping the world of time-critical logistics.

Join the Movement!

Are you interested in the hot logistics technology sector, but are also looking for an opportunity to make a direct impact on the lives of others -in some cases, saving lives? How about playing a critical role in keeping some of the world’s largest companies operating smoothly so cars continuously roll off the assembly line and airlines can keep flights on schedule?

Job Description:

This is not at all a boring check-cutting/number-crunching accounting position.  You will be tasked with a variety of tasks including job costing for our independently contracted drivers using our proprietary software, NetSuite and Bill.com. Other tasks within the Accounts Payable world including vendor set-up, vendor relations and data entry.  This is a fast-paced, full-time role, and the timing of joining Airspace Technologies could not be better with our current growth projections.  If you are an Accounts Payable Specialist looking to contribute to a growing startup in a fun, team environment, look no further - Apply Today!

Responsibilities:

• Respond to external vendors and internal managers regarding all aspects of the accounts payable process.
• Research information to provide accurate and timely solutions to vendors, resolve disputes and escalate when necessary.
• Verify the accuracy of vendor invoices, agree charges to our internal software, enter charges according to rates, agree payment terms, and confirm that the correct general ledger account codes are used.
• Create debit/credit memos and ensure correct approval.
• Ensure correct coding and authorization as well as sufficient contracts and documentation.
• Assist the Experienced AP Specialist triaging sync errors between NetSuite & Bill.com.
• Monitor vendor account balances, track expenses, prepare analysis of accounts, and vendor relationships.
• Analyze vendor balances to assist with monthly accruals.
• Investigate and resolve problems associated with processing invoices and vendor accounts.
• Add new vendors to our NetSuite and Bill systems.
• Work with and support the Experienced AP Specialist with ad hoc projects as needed.

Requirements:

• 2+ years Accounts Payable experience required.
• Proficiency in Microsoft Excel required (VLOOKUP, XLOOKUP, SUMIF, IF, PivotTables)
• Bill.com experience preferred.
• NetSuite experience a plus.
• Works independently with very little supervision and is held accountable for his / her responsibilities and as part of a team in a fast-paced environment.
• Excellent communication skills with a proven ability to interact with internal teams and external vendors in a kind, respectful, and solution-oriented manner.
• Demonstrated ability to handle sensitive inquiries with professionalism and empathy, maintaining positive relationships while resolving issues.
• Seeks clarification when information is unclear or incomplete, ensuring accuracy and minimizing delays.
• Strong analytical and quantitative skills, accuracy, and attention to detail in processing invoices, payments, and vendor records.
• Highly detail-oriented candidate, demonstrating a strong commitment to precision and quality in all tasks.

Core Values:

• We are One Team. We believe we all accomplish more when we are working together.
• We make an Impact. We are determined to have a positive influence on our environment, our customers, our industry, and our world.
• We are Passionate. We care deeply about our mission and are not afraid to raise the bar.
• We are Transparent. We pride ourselves on having open, honest, and sincere communication with our team and customers.
• We are Innovative. We never settle and are always striving to improve our product, service, and ourselves.

About Airspace:

From life-saving organs to essential machinery components, Airspace is trusted by the world’s largest companies and most critical healthcare organizations to move their most time-sensitive shipments on time, every time. Our proprietary AI-powered platform is the most advanced of its kind- awarded and protected by multiple patents, it provides speed, reliability, and transparency unrivaled in time-critical logistics. We are thinkers, builders, and doers; from building and deploying AI in the world to assembling a world-class operations team, Airspace is on a hypergrowth trajectory while remaining hyper-focused on the needs of our customers and team members.

With offices in the United States in Carlsbad, CA and in Europe in Amsterdam, Frankfurt, Stockholm, and London, we are rapidly scaling into new markets and industries while continuing to innovate and maximize value for our customers. Backed by leading investors including Telstra, HarbourVest, Prologis, Qualcomm, Defy, and others, Airspace has raised $140M to date.

Join our team of 300+ technologists, futurists, and industry veterans as we work as One Team to revolutionize time-critical logistics.

Airspace is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Additionally, Airspace participates in the E-Verify program for all locations.

For this role the acquisition of recruitment agencies is not appreciated, thank you for your understanding.