Assistant Controller

Job description

Who is Aiwyn, and what do we do?

Aiwyn is the fastest-growing software company serving the accounting profession. Founded in 2020, we now work with 100+ of the largest CPA firms in the world. Our “Job to be done”: speed up cash flow, save Partner time, & deliver best-in-class client experiences. We do this by automating day-to-day firm operations with our Practice Automation solutions. Aiwyn is led by serial entrepreneurs with multiple exits and funded by a Top 10 fintech VC.

To learn more, visit our website

Key Responsibilities:

• Technical Accounting & Compliance:

• Draft detailed accounting memos to address complex transactions and ensure compliance with GAAP and other applicable standards.

• Collaborate with auditors to support annual audits and prepare required documentation.

• Process Design & Improvement:

• Assist in designing and implementing new processes, workflows, and reconciliations to improve efficiency and scalability.

• Partner with cross-functional teams to refine billing, accounts payable (AP), and accounts receivable (AR) processes.

• AP, AR & Billing Oversight:

• Monitor daily AP and AR activities, ensuring accurate and timely processing.

• Assist in responding to customer inquiries related to billing and payments.

• Ensure adherence to internal controls and company policies for spend and collections.

• Month-End Close Support:

• Actively manage the close process to ensure month-end tasks are performed timely and accurately.

• Complete advanced reconciliations and journal entries as needed.

• Perform preliminary review of monthly close activities, including journal entries, reconciliations, and variance analysis.

• Identify and resolve discrepancies and provide recommendations for process enhancements.

• Tax Compliance:

• Oversee and ensure compliance with sales and use tax regulations, including maintaining accurate tax records, preparing filings, and managing exemptions.

• Assist the VP of Accounting in monitoring and managing franchise tax, income tax, and other applicable tax filings.

• Research and stay up-to-date on tax law changes and ensure proper implementation of necessary adjustments.

• Respond to tax authority inquiries or audits.

• Team Collaboration & Leadership:

• Support the VP of Accounting in mentoring and developing team members, providing training on new processes, and ensuring alignment with company goals.

• Serve as a key point of contact for internal and external stakeholders on financial matters.

Qualifications:

• 5+ years of experience in accounting, preferably with a mix of public accounting (Big 4 or mid-tier) and industry experience in a SaaS or technology company.
• Bachelor’s degree in Accounting, Finance, or related field; CPA or CPA candidate strongly preferred.
• Strong understanding of GAAP and technical accounting concepts.
• Experience drafting technical accounting memos and working with auditors.
• Proven ability to design and improve processes and reconciliations in a scaling environment.
• Advanced proficiency in Microsoft Excel; experience with ERP systems (e.g., NetSuite) is a plus.
• Excellent organizational, communication, problem solving and analytical skills.
• Ability to work in a fast-paced environment, manage multiple priorities, and meet deadlines.
• The ability to travel occasionally for onsite Company meetings

Benefits and Perks:

• The big-picture value proposition of this role is simple: join us, and you’ll be paid competitively to have freedom in solving worthwhile, challenging problems alongside other A-players at a fast-growing SaaS startup led by an experienced and successful co-founding team with industry experience.

Other benefits include:

• Adventure travel stipend - You receive a $1,000 travel reimbursement on your work anniversary each year. We encourage our team to recharge and explore the world beyond their home office walls.
• Remote, work-from-anywhere culture
• Flexible PTO
• World Class health benefits - We believe in fostering flourishing teams by providing benefits beyond the usual standards, such as health, vision, dental, HSA/FSA, and mental health support.
• Stock options - every Full Time Employee owns Aiwyn’s future and success.
• 401(k) matching

Our Values:

• Trust - We champion transparency, welcome differing perspectives, uphold accountability, and trust that others have good intentions
• Courage - We have the courage to take calculated risks and embrace change, knowing what worked in the past won’t always work in the future
• Impact - Rooted in determination and innovation, we chase extraordinary outcomes and impactful results
• Relentlessness - We approach challenges with an unwavering resolve, never settling for mediocrity, and always striving to surpass expectations

Learn more about Aiwyn:

• About us
• Why Aiwyn
• YouTube page

Aiwyn is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Candidate information will be treated in accordance with our CCPA privacy notice which can be found here: https://www.aiwyn.ai/ccpa