Job description
Business Operations Associate
OceanX
About OceanX:
OceanX is a nonprofit working to unlock the ocean’s sustainable potential. Through a dual focus on science and education, we’re building a new paradigm where humanity and the ocean mutually thrive. Our approach is fueled by exploration, leveraging advanced research, multimedia educational programs, cross-sector partnerships, and advanced technology to help transform how people understand and value the ocean. Our work strives to fortify biodiversity and increase the sustainable use of ocean resources to help ensure the ocean remains a foundation for human wellbeing and potential. OceanX is a nonprofit operating program of Dalio Philanthropies.
For more information, visit www.oceanx.org and follow OceanX on Facebook, Instagram, X, TikTok, and LinkedIn.
Position Summary:
OceanX is seeking a Business Operations Associate to drive the design, execution, and continuous improvement of processes that advance key initiatives across the organization. This role blends strategic, operational, financial, and analytical responsibilities - including process development, partner engagement, and cross-functional collaboration to support enterprise priorities and deliver measurable impact.
As a core member of the Business Operations team, this position will work closely with both internal leaders and external partners to strengthen operations and enable company-wide goals. It is ideal for a detail-oriented, adaptable, and collaborative professional eager to contribute to high-impact projects and organizational success.
OceanX is an entrepreneurial environment which values team players who can manage priorities and workstreams simultaneously. To thrive and succeed within our unique culture and work environment, you must demonstrate humility, innate curiosity, and openness to new ideas/approaches. You also must be hard working, composed and goal oriented. All employees are expected to be honest, excited about providing and receiving objective feedback, constantly striving for self-improvement, and committed to the pursuit of excellence.
Position Location:
New York, NY
Duties and Responsibilities:
- Support the design, refinement, and execution of initiatives and operational processes that advance OceanX’s strategic goals and impact
- Serve as an internal consultant across departments - including science, media, education, missions, and marketing by providing project-based support and operational guidance
- Develop high-quality business deliverables, presentations, and analysis using tools such as PowerPoint and Excel, supporting workstreams across OceanX’s New York and Singapore offices
- Lead and contribute to strategic projects focused on improving operational efficiency, including project planning, prioritization, status tracking, and escalation management
- Support shared services execution across HR, Finance, Legal, and Technology, helping streamline processes and drive cross-functional alignment
- Build and maintain financial reports, models, and analytics to inform strategic decision-making and performance tracking
- Produce enterprise and departmental reporting, including ad hoc analysis, for OceanX leadership, partner organizations, and Dalio Family Office stakeholders
- Prepare clear, compelling presentations to support strategic discussions with executive leadership, partners, and external collaborators
- Leverage AI tools (e.g., ChatGPT, Claude, Perplexity) to enhance research, drafting, summarization, and workflow automation
- Design and implement AI-enabled workflows to improve productivity, reduce redundancy, and ensure operational consistency
- Operate in alignment with OceanX cultural values, including transparency, direct feedback, structured thinking, and continuous improvement
Qualifications:
- Professional Experience:
- A Bachelor’s degree in Business, Finance, Economics, Data Analytics, or related field
- 3+ years of experience in consulting, project management, analytics, or strategic planning
- Proven ability to independently lead projects from concept to execution, with strong attention to detail and follow-through
- Proficient in data analysis, reporting, and visualization, with strong presentation skills
- Advanced Excel skills, including modeling and experience working with large datasets
- Effective communicator with strong written and verbal skills across a range of internal and external audiences
- Experience using AI tools (e.g., ChatGPT, Claude) to improve efficiency, workflows, and decision-making
- Demonstrated initiative and ability to manage multiple projects while working collaboratively across teams
- Experience with Jira, Smartsheet, Notion, Monday.com and/or similar platforms is a plus
- Experience with databases such as SQL and data visualization tools is a plus
- Comfortable working in a fast-paced, evolving environment and navigating ambiguity with a solutions-oriented mindset
- Willingness to work flexible hours, including early mornings or late evenings, to support cross-time zone collaboration
- Adaptable to varying workloads, balancing periods of focused execution with lighter operational phases
- Personal Attributes:
- Determined, resourceful and practical. An independent, self-starter, with a “roll up your sleeves” attitude and strong work ethic
- Agility, with a track record of getting things done
- Organized, reliable, and meticulous
- Ability to prioritize, meet tight deadlines, anticipate needs, and maintain high quality work
- Strong interpersonal and communication skills (written and verbal)
- Comfortable with ambiguity
- Maintains high standards
- Highly collaborative
Illustrative Benefits:
Access to a World Class Exploration Vessel
100% company paid medical premiums
17 company paid holidays
Friday summer hours
Monthly community happy hours
Hybrid work environment
2 One-Month Periods of Remote First Work
Free catered food services for in-office Thursdays
Generous PTO offering
Casual dress code
150% 401(k) match up to $7,500 and 100% match above $7,500 ($15k match limit)
Gym reimbursement, back up childcare services, insurance, financial, and legal services, and much more!
Compensation :
Compensation for the role includes a competitive salary in the range from $85,000 - $120,000 (inclusive of a merit-based bonus, dependent on years of experience, level of education obtained, as well as applicable skillset), potentially a success-driven incentive payment and an excellent benefits package, including a comprehensive employer paid medical plan and generous employer match for 401k.
Please note that we do not provide immigration sponsorship for this position. OceanX is an Equal Opportunity Employer.
All correspondence will remain confidential.
