Job description
The Entity Management Coordinator plays a key support role in the effective delivery of entity management services and corporate governance to external clients across jurisdictions. Working closely with Regional Leads and external partners, this position involves coordinating governance workflows, maintaining accurate entity records, and ensuring compliance obligations are met in a timely and efficient manner. The ideal candidate will be highly organised, detail-oriented, and capable of working in a fast-paced, multi-region environment with competing deadlines.
Roles & Responsibilities:
- Support Regional Leads in managing service delivery for client portfolios across jurisdictions.
- Assist with the onboarding of new clients, including gathering KYC documents and coordinating internal approvals.
- Working closely with external partners to ensure seamless transition of clients’ records and data.
- Support Regional Leads in liaising with clients and external partners:
-Assisting with customer questions and providing on-the-spot status updates
-Facilitating client and/or external partner calls to provide updates on the status of open projects
Maintain and monitor statutory compliance calendars and track key dates for client entities (e.g., annual returns, board meetings, filings).
Ensure accurate and timely record-keeping of client information and corporate actions.
Identify and escalate potential compliance risks or anomalies in entity records.
Help implement process improvements and governance best practices within the entity management framework.
Maintain confidentiality of sensitive corporate information and ensure compliance with internal data governance policies.
Chartered secretary, Bachelor’s degree in Law, Business Administration or a related field (or equivalent experience). The candidate must possess a valid company secretary license or be eligible to hold one.
Min 4 years’ experience in corporate secretarial, legal administration, or governance support, ideally in a professional services or law firm setting.
Experience with corporate structures, multi-jurisdictional entities, and statutory compliance.
Strong attention to detail and organizational skills, with the ability to manage multiple client portfolios simultaneously.
Strong proficiency in written and spoken English is essential for this role.
Proficiency in Microsoft Office Suite (especially Excel, Word, Outlook) and familiarity with governance tools or entity management systems.
Comfortable working across time zones in a global support environment.
Preferred Skills:
- Excellent communication and client service skills.
- Familiarity with international corporate governance regimes and compliance practices.
- Experience coordinating with third-party providers or managing outsourced processes is a plus.
- Excellent communication and interpersonal skills with the ability to manage multiple external relationships diplomatically.
- Confidence in managing stakeholder expectations and communicating complex requirements clearly.
- Ability to work independently while contributing to a collaborative team environment.
ABOUT US
GoGlobal is the leading professional services company to guide, establish and manage global operations with compliance and confidence. We bring the human touch to entering new markets and consolidating vendors through a single point of management. With a presence in over 140 countries on six continents and growing, we make running a global business easy.
Business & Corporate Services provided:
- Entity Solutions: Entity establishment, Corporate secretarial & directorship services, Domicile services, Dormancy/Liquidation
- HR Solutions: Global recruitment, Employer of Record (EOR), Agent of Record (AOR), Global benefits, Global payroll, International HR Consulting
- Finance Solutions: Accounting & Tax
For more information, please visit GoGlobal.com
OVERVIEW
We Measure Success by Results, Not Hours Worked
No timesheets.
At GoGlobal, we give you the autonomy to make decisions that create real impact. We prioritize results over hours worked, focusing on quality of outcomes rather than tracking time.
As a privately owned company, we are free from the pressures of venture capital or private equity investors demanding exponential growth in unreasonable time frames.
Sometimes, things just take time to do well. In our business, delivering great results is a process - and we’re committed to doing it right.
We are not for sale. We believe that financial success is a natural outcome of our work, not the primary goal. Unlike many investors who view money as a goal, our focus is on long-term growth and sustainable success.
We are a global team, built for those who want to go further. Here’s what your career at GoGlobal looks like:
- A company small enough for your voice to be heard meaningfully, yet large enough to make a global impact
- Collaborating with a diverse, global and supportive team
- Built for the long-haul - no VC or PE pressure, just a focus on sustainable growth
WHY WE ARE DIFFERENT
We Make Growing Your Career Possible
We operate with the benefits of a partnership without the complexities of a partnership. Our hybrid partnership-corporate model offers all employees the opportunity to become a partner, while maintaining a streamlined corporate structure so that decisions are made quickly
We do not offer equity plans. As we are not for sale and are not chasing an exit, “stock options” hold little value in our business model. Instead, we provide opportunities for outstanding employees to make partner and share in the profits. We believe it’s better to build lasting value than to chase a one-time payout
We prioritize organic and sustainable growth. Expanding operations quickly by way of mergers and acquisitions might seem appealing, but the reality is integrating diverse cultures can be challenging. We’re proud of our own culture and prefer to grow it our way
We’re global. We offer career opportunities across the world-whether it’s new job roles or international locations
English is our official language, but for many, it’s our second language. We embrace this and find it rewarding communicating with colleagues from all over the world
We are not a family. We operate more like a high-performing sports team where each individual’s contribution is crucial to our collective success
We keep things simple and collaborative. Our structure makes it easy for teams to work together across borders so we can serve our clients with global needs more effectively. Unlike big, siloed companies, we work seamlessly to handle international deals without the headaches of territorial ownership
We believe in transparency and trust. Every month, we share our financials with the team so everyone knows where we stand and what’s coming next. It’s all about open communication, building trust and empowering every individual to be part of our journey. We don’t tell you what to think - we provide the information you need to make your own informed decisions
We believe flexibility drives success. Our company is built on trust, and that’s why we embrace fully remote work, and hybrid options in some countries. Forget rigid office routines - it’s old school! This flexibility fuels productivity, strengthens our workforce, and ensures we remain agile in a fast-changing world.
Ready to take the next step in your career with us? Apply now!
**Kindly review the provided privacy notice ( LINK) to gain a comprehensive understanding of our policies and practices governing the treatment of your Personal Data.
