Job description
About this Role
Are you a proactive, highly organized professional who thrives in a fast-paced, high-demand environment? We’re looking for an Executive Assistant to provide top-tier support in a role that’s both dynamic and rewarding. Role is flexible (remote first) while also based in San Francisco for as-needed SF-office location work.
This is a role for someone who thrives on getting things done. The pace is fast, the workload is significant, and expectations are high—but for the right person, that’s exactly what makes it exciting. You’ll manage competing priorities, anticipate needs before they arise, and collaborate seamlessly with a range of personalities. No detail is too small, no challenge too big—you take pride in delivering exceptional work and finding smart ways to enhance productivity.
Our team values initiative, adaptability, and problem-solving. If you’re energized by a full plate of responsibilities and love the satisfaction of driving results, this could be the perfect opportunity for you!
You Will…
- Manage the CHRO’s and CFO’s daily calendar, travel arrangements, expenses, meetings, and event logistics.
- Prepare the CHRO and CFO for upcoming meetings by conducting research, preparing reports, and gathering necessary materials.
- Provide organizational support by tracking action items, deadlines, and deliverables, ensuring follow-through.
- Take detailed meeting minutes, coordinate follow-up actions, and maintain records of key interactions with clients, partners, and internal stakeholders.
- Arrange corporate and special events, including leadership offsites, all-hands meetings, and industry engagements.
- Act as the point of contact between the CHRO and CFO and employees, clients, and partners, ensuring effective communication and seamless information flow.
- Assist in coordinating special projects that support Human Resources and/or G&A strategies and operations.
- Help track progress on key initiatives, ensuring accountability and timely execution.
- Support the CHRO and CFO in preparing internal and external presentations, executive reports, and board materials.
- Facilitate cross-functional collaboration by ensuring key priorities and objectives are communicated effectively.
- Identify opportunities for process improvements that enhance team efficiency and organization.
- Work closely with key functional leaders and partners to help ensure smooth execution of CHRO and CFO-led initiatives.
You Have…
- 5+ years of experience supporting C-level executives. Prior experience assisting a CEO, CHRO or CFO is a plus.
- Strong interpersonal, oral, and written communication skills, with the ability to influence and build relationships.
- Exceptional organizational, time management, and multitasking abilities, effectively handling multiple high-priority tasks.
- Highly proactive, resourceful, and able to anticipate and solve problems independently.
- Ability to thrive in a fast-paced, high-pressure environment, remaining adaptable and composed under stress.
- Detail-oriented with strong strategic thinking skills, ensuring priorities are effectively managed.
- Tech-savvy with expertise in G Suite (Google Cloud) and project management tools.
- A natural problem solver who takes initiative, drives change, and seeks efficiency improvements.
- High level of discretion and integrity in handling sensitive and confidential information.
- Intensely driven, proactive, and entrepreneurial-minded, always striving to improve processes and outcomes.
- Maintain an organized workflow, ensuring inbox zero and clear communication channels by the end of each day
Why You?
- You have a strategic mindset while being execution-focused—able to balance both short-term priorities and long-term vision.
- You thrive on bringing order and organization, ensuring the CHRO’s and CFO’s offices run seamlessly.
- You anticipate challenges, solve problems before they arise, and operate with a high degree of independence.
- You have a deep passion for Human Resources and G&A organizations and an interest in HR, Finance, Corporate Development and business strategy.
- You’re an influential team player who builds strong relationships and effectively communicates across the company.
- This is an exciting opportunity for someone who is looking to go beyond traditional EA responsibilities and play an integral role in shaping the success of a high-growth, organization.
Benefits & Perks
- Salary Range = ($82K - $125K)
- Vibrant team culture
- Comprehensive Medical, Dental, Vision
- Training (unlimited Udemy + more)
- Flexible working hours and time off
- Equity & Retirement Programs including 401K match
- Paid Parental Leave
- International work environment with start-up culture
About Fandom
Fandom is the world’s largest fan platform where fans immerse themselves in imagined worlds across entertainment and gaming. Reaching more than 350 million unique visitors per month and hosting more than 250,000 wikis, Fandom is the #1 source for in-depth information on pop culture, gaming, TV and film, where fans learn about and celebrate their favorite fandoms. Fandom’s Gaming division manages the online video game retailer Fanatical. Fandom Productions, the content arm of Fandom, enhances the fan experience through curated editorial coverage and branded content from trusted and established publishing brands Gamespot, TV Guide and Metacritic, along with its Emmy-nominated Honest Trailers and the weekly video news program The Loop. For more information follow @getfandom or visit: www.fandom.com.
Fandom is an equal opportunity employer. Fandom values diversity, and all employment decisions are made on the basis of job requirements and individual qualifications.
