Job description
Position Summary
“We are going to relentlessly chase perfection, knowing full well we will not catch it, because nothing is perfect. But we are going to chase it because, in the process, we will catch excellence.” — Vince Lombardi
We are looking for a highly organized and proactive Executive Assistant to support our CEO. This person will play a key role in helping manage day-to-day operations and communications, ensuring the CEO’s time is focused on high-priority strategic efforts. If you’re a self-starter who thrives in a fast-paced environment, loves bringing order to chaos, and has a knack for anticipating needs, we’d love to hear from you.
Essential Duties
- Manage the CEO’s calendar — schedule meetings, calls, and travel with efficiency and minimal back-and-forth.
- Register the CEO for conferences and speaking opportunities; track dates, deliverables, and logistics.
- Book travel and manage itineraries, including flights, hotels, and ground transportation.
- Triage and organize the CEO’s inbox — flag high-priority items, draft responses, and handle basic correspondence.
- Monitor and help respond to low-priority or routine emails.
- Track follow-ups and ensure nothing slips through the cracks — be the second brain the CEO can rely on.
- Support with light project management — keep tabs on what’s moving and what’s stalled.
- Assist with social media posting or updates (primarily LinkedIn).
- Take meeting notes, send out summaries and action items as needed.
- Perform general administrative tasks and other duties that free up the CEO’s time and headspace.
Required Skills
- Strong organizational and communication skills — both written and verbal.
- Someone who is tech-savvy and comfortable navigating tools like Google Workspace, Zoom, Slack, and calendar/email management systems.
- Ability to work independently, take initiative, and make judgment calls.
- Discretion and confidentiality — someone who can be trusted with sensitive information.
Qualifications
- 2–5 years of experience as an Executive Assistant, Administrative Assistant or similar role — ideally in a remote/fast-moving work environment.
- Excellent written and verbal communication skills.
- Experience supporting a U.S.-based executive remotely.
- Legally authorized to work in India
Work Schedule + Environment
- This position is remote to start, but it may be called back to the office in Bangalore. Candidates must be local to Bangalore or willing to relocate if called to work in the office.
- Schedule: Monday-Friday, 40 hours per week, 5:30pm - 2:30am IST / 6am-3pm MST with an hour break
- First 3–4 weeks will align with the manager’s schedule for onboarding and training.
- Must maintain a quiet, professional workspace and high-speed internet connection. Video conferencing required.
Compensation & Benefits
- Base Salary: Range of 8 -12 LPA based on experience
- Employer Paid Medical Plan for Employees and Dependents
- Employee Assistance Program (free mental health services, financial/legal consultations and more!)
- Tuition Reimbursement Program (up to 1L annually) and Executive Mentorship Program
- Ongoing Personalized Coaching and Career Development
- Casual Dress and Fun Work Environment
- Core Value “Pay It Forward” Initiative, Project Fantastic (client collab) and more!
About MyAdvice
MyAdvice empowers business owners and professionals to increase their revenue by attracting and retaining more clients through digital marketing. The SaaS-based platform enables hands-on control and visibility into performance of online marketing activities, backed by 20+ years of best practices and expertise on how to maximize those efforts. MyAdvice’s six-stage Pyramid of Success™ provides a proven step-by-step plan for how and when to implement growth-oriented marketing tactics for greatest impact, including website design and maintenance, local directories, client reviews, social media, search engine optimization (SEO) and paid advertising. Learn more at myadvice.com.
We are committed to diversity and inclusion as we understand and value its importance to our success. Our team thrives upon our employee’s unique experiences to propel creative solutions, so we aspire to continue building upon our diverse team to include groups that are traditionally underrepresented. Additionally, studies have shown that minorities are less likely to apply for a position if they don’t meet every qualification. MyAdvice prioritizes a strong company culture fit and believes in providing opportunities to individuals with exceptional work ethic. Skills can be taught. With that in mind, if you believe yourself to be a good fit, we strongly encourage people of all backgrounds to apply.
MyAdvice is a performance based and data driven company that has experienced tremendous growth within the last year, so we’re excited for the opportunity to introduce new talent. MyAdvice’s progressive values include transparency, teamwork, relentless effort and intellectual honesty in order to bring about the success of our clients. We encourage continuous education, career development and work/life balance while thriving in a casual and collaborative work environment. With MyAdvice you will be a valued and integral member whom we will continually invest.
