Job description
Executive Assistant
Remote | Human Resources | Full-Time
WHO WE ARE
Headquartered in Nashville, Tenn., Ncontracts leads the industry in integrated risk management and compliance solutions, serving over 5,000 financial institutions nationwide. As a six-time Inc. 5000 Fastest Growing Companies honoree and consistent year-over-year recipient of “Best Places to Work” awards, we offer a thriving, work environment where career growth and life-work balance go hand in hand.
At Ncontracts, you’ll join a team of industry experts dedicated to strengthening the financial services sector through innovation and thought leadership. We’re seeking creative, collaborative, and self-driven professionals across all areas of our business - from developing cutting-edge solutions to sales, marketing, customer support, and beyond. Join us in our mission to make the financial industry stronger and more resilient, while advancing your career in a supportive, dynamic environment that values your unique skills and perspectives.
ABOUT THE ROLE
We are seeking a dynamic, highly organized professional to serve in a dual capacity as Executive Assistant to our Chief Human Resources Officer and Office Manager for our corporate headquarters in downtown Nashville. This unique hybrid role combines high-level executive support with comprehensive office management and event coordination responsibilities.
Key Responsibilities
Executive Support (50%)
- Manage CHRO’s calendar, travel, and complex scheduling
- Prepare briefing materials, presentations, and meeting agendas
- Handle confidential HR information with discretion and integrity
- Track department priorities, goals, and key HR initiatives
- Support special projects and process improvements
- Provide back up support to CEO’s Executive Assistant in her absence
Operations & Facilities Management (30%)
- Oversee daily headquarters operations, vendor relationships, and budgets
- Coordinate building maintenance, space planning, and compliance requirements
- Manage office supplies, equipment inventory, and IT coordination
- Supervise front desk operations and visitor experience
Event Management (20%)
- Plan and execute corporate events, meetings, and HR team offsites
- Manage event logistics, vendor relationships, and budget coordination
- Ensure professional meeting and conference execution
Required Experience
- 5+ years supporting C-level executives, preferably in tech/software environment
- 3+ years office administration experience
- 2+ years event planning and coordination experience
- Previous supervisory experience preferred
Skills & Competencies
- Exceptional organizational and time-management skills with ability to anticipate needs
- Clear, professional communication and high emotional intelligence
- Discretion with confidential information and strong judgment
- Proficiency in Microsoft Office Suite, Teams, and calendar management tools
- Budget management, vendor negotiation, and project management experience
- Problem-solving mindset with ability to handle multiple priorities
WE OFFER
- A fun, fast-paced work environment
- Responsible PTO Plan that meets or exceeds state and local medical and family leave laws
- 11 paid holidays
- Community and social events to keep you connected and engaged
- Mental Health Benefits
- Medical, Dental and Vision insurance
- Company-paid Group Life Insurance, Short- and Long-Term Disability
- Flexible Spending Account & Health Savings Account
- Aflac Benefits – Critical Illness, Cancer Protection, & Hospital Choice
- Pet Insurance
- 401 (k) with company match with eligibility on Day 1 of employment
- 2 Paid Volunteer Time Off Days
- And much more!
Compensation Information
Pursuant to state and local law disclosure requirements, the pay range for this role, with final offer amount dependent on education, skills, experience and location is $85,000 to $90,000 per year. This position may be eligible for an annual discretionary incentive award. The incentive award amount is dependent upon company performance and your personal performance and is not guaranteed.
AAP/EEO Statement
Ncontracts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
