Executive Assistant

Job description

Join a leading insurtech company that is unlocking the potential of digital insurance to help everyone protect what matters most! Are you up for the challenge?

Founded in 2015, Sure is the fastest growing insurtech behind the world’s most sophisticated digital insurance programs. Sure unlocks the power of digital insurance to enable brands and carriers to distribute insurance products quickly on its technology rails, reaching and engaging customers wherever they are on their journey. Our solutions provide a hassle free way to buy insurance anywhere, enabling our partners to make digital insurance accessible to all.

🤝 Culture is everything. Join an incredible team of smart, passionate, collaborative and driven individuals. We empower our teams and promote autonomy and independence wherever we can.

🌐 We are remote first. This role will be based in Dallas.

🏆 Strive for greatness. We’ve been named the13th Fastest Growing Company by Deloitte Technology Fast 500, an Inc. 5000 Fastest Growing Company in North America, a two-time Forbes Fintech 50 honoree, and a CNBC World’s Top Insurtech Company, among other accolades and recognitions.

💰 Funding. In October 2021, we raised $100M in our Series C with a $550M valuation.

We’re growing!

We are looking for an Executive Assistant to our CEO, who is calm, motivated and proactive with the ability to plan ahead and anticipate executive needs, actively maintain and manage projects and go above and beyond to streamline efficiency. Your team-oriented approach, keen attention to detail and outstanding project management skills will ensure your success in this role.

The role can be expanded for someone with historical office management skills. In particular, we are seeking someone experienced with modern productivity tools, tech savvy, and a history of management of 1-2 administrative team members. Ideally would love to find an Executive Assistant with project management capabilities having at least 7 years’ experience supporting executives and multiple internal parties.

What you’ll be doing:

• Provide high-level administrative and personal assistant support to the company CEO
• Manage complex and ever-changing calendars including event organization, complex travel
• itineraries, conferences, board meetings, conference calls, external/internal meetings and
• appointments
• Coordinate all aspects of domestic and international business travel (air, ground, and lodging), including preparing electronic travel itineraries, registering professionals for conferences and networking events in a timely manner
• Make calls and schedule meetings while coordinating with client EAs
• Submit expenses to finance team
• Heavy collaboration with Executive Assistants arranging travel, meetings and office management
• Perform routine administrative and logistical duties such as email correspondence, electronic filing, presentations, etc. in a timely manner
• Complete business and personal related errands
• Active role in special projects and additional assignments
• Handle high-level inquiries quickly, proactively, and follow through on tasks to successful completion, often with deadline pressure

What we’re looking for:

• 7+ years of Executive Assistant experience
• Career Executive Assistant
• Must have extensive experience with calendar management and call coordination
• Experience in arranging business travel and preparing travel itineraries
• Must be comfortable with database entry and management
• Demonstrates an eager, can-do attitude willing and wanting to learn and take on projects as needed in a dynamic environment
• Ability to manage time and priorities in a deadline-driven, fast paced and ever-changing environment
• Excellent problem-solving capabilities with timely resolution demonstrating an awareness of knowing when to elevate concerns or issues
• Must take pride in work, with keen sense of quality control and attention to detail
• Must be tech savvy
• Ability to independently and proactively assist when needed
• Good written and research skills
• Ability to maintain confidentiality
• Experience processing expense reports for multiple teams
• Proficient in Google Suite (Docs, Sheets, Slides) or Microsoft Office (PowerPoint, Excel, Word)

What we do for you:

• Unlimited PTO… no really, we want you to take it!
• Mental Health Breaks - company provided meditation app and a weekly wellness hour
• WFH stipend to help you work your best while being remote
• Countless Medical, Dental and Vision plans … we are an insurtech company after all!
• Equity and 401K
• Generous parental leave

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

For more information, visit https://www.sureapp.com/. Follow @SureHQ on Twitter, Facebook and Instagram.

Employment at Sure is contingent upon a satisfactory verification of a general and criminal background check and education and employment verification. Upon an offer of employment, all prospective employees may be required to complete an employment application. Any background verifications will be obtained with written consent from the individual.