Job description
WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients, and communities.
Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore.
WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500.
Our people are the key to our success. We’re committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.
Why we’re hiring:
1. Purpose of Role
Bill and Pay is part of a team responsible for performing day-to-day tasks within the Billing and Payable function, covering Accounts Payable, Accounts Receivable, Billing, Cost Allocation and Reconciliation as well as the Month End Closing process and some other specific accounting activities related to the stream. The Senior Analyst will be required to handle activities for any of the subfunctions within the OTC and PTP functions as assigned by the Finance Operations Manager.
This position will work with management to drive the implementation of global process initiatives to streamline and/or automate the PTP and OTC process, which includes system enhancement and process improvement.
What you’ll be doing:
2. Accountabilities
Accounts Receivable and Billing
- Work with the Team Lead to identify the Client billing processes and document accordingly for reference
- Review against Client billing processes and finalise the invoice with required supporting documentation (e.g. signed Client Schedule, PO, copies of third-party invoices being recharged, etc.)
- Approve and post accounting entries
- Dispatch to Client the invoice and supporting documentation according to the Client’s billing process
- Review against Client billing processes and finalise the draft credit note or raise the credit note, with required supporting documentation
- Approve and post accounting entries
- Dispatch to the Client the credit notes and supporting documentation according to the Client’s billing process
Accounts Payable & Invoice Processing
- Receive and save vendor invoices/vendor billing files and supporting documents
- Check all invoices for proper documentation, attach the invoice to the AP System and submit for payment accordingly. Ensure invoices are processed in line with WPP Policies, SOX requirements, Standard Operating Procedure (SOP)
- Process invoices, credit memos and debit memos in a timely and accurate manner according to the SLA / KPI set by management and agreed with WPP Operating Companies (OpCo)
- Ensures that all invoices assigned are properly accounted for at the end of each business day
- Respond to vendor inquiries. Follow up with the vendor and respective OpCo to resolve all discrepancies in a timely manner
- Verifies vendor accounts by reconciling monthly statements and related transactions
- Perform reconciliations of vendor statements, research, and address discrepancies as appropriate
- Review reconciliation and supporting documentation for purchases made by the Company Settled Credit Card and revert to OpCo on queries
- Properly book and upload all intercompany transactions
- Work with PTP Leaders on Account Analysis to clear Aged AP and Net Debit Balance (NDB)
Other Responsibilities
- Resolve issues where required
- Receive queries from Clients, Vendors or OpCo, record and follow up to resolution
- Resolve client queries and take action as applicable, with OpCo input if required
- Close queries in a timely manner
- Report to OpCo on monthly open queries as recorded
- Independently Drive AR Ageing Reporting and Review calls with OpCo
- Accountable and responsible for the quality, accuracy and timely delivery of the scope assigned in accordance with the SLAs/KPIs defined with management and agreed with OpCo
- Handle high complexity issues with minimal guidance from the Finance Operations Manager/Team Lead
- Identify and Troubleshoot issues, communicate potential risks to management and internal clients if any and follow it through till resolution. Seek advice and guidance as appropriate
- Work closely with the key contacts of the WPP OpCo assigned and cross-functional organisation to resolve and support OTC and PTP process, issues and/or inquiries
- Perform and support month-end close activities
- Participate in the ongoing development and improvement of systems and operational processes
- Provide full support to global system enhancement and any new implementation initiative in UAT, migrations, scope expansion, standardisation and/or data mapping or cleansing. Drive improvement projects as assigned
- Comply with the accounting principles and business standards of the company
- Comply with internal and external regulations and procedures, which should be in line with the company policies, standard operating procedures, and/or Target Operating Model (TOM)
- Guide new and existing team members through proper knowledge transfer; sharing of resources, knowledge and experience and best practice, thereby ensuring quality is maintained through any staff transition
What you’ll need:
3. Qualification & Experience and Competencies
Education and Experience
- Possession of a Diploma or Degree in Finance & Accounting or a related field, complemented by a relevant mix of qualifications and experience.
- A minimum of 1-3 years of pertinent experience in a shared service environment; however, fresh graduates may also be considered.
- Basic understanding of fundamental accounting concepts, practices, and procedures.
- Experience with ERP systems is advantageous.
- Proficiency in Excel is mandatory.
- Familiarity with Office 365 is essential.
Competencies Skills
- Proficient in both written and spoken English
- Capable of speaking, reading, and writing in Japanese
- Exceptional interpersonal and customer service skills
- Strong attention to detail, with the ability to maintain a high level of accuracy when preparing and entering information into the ERP System.
- Capability to manage high-volume tasks and adapt effectively to a complex work environment.
- Excellent time management and organisational skills.
- Proficient in communication and collaboration within a team environment.
- Team-oriented - Effective in communication and collaboration within a team environment
- Proactive – Demonstrates strong time management, business acumen, and the ability to manage customer expectations
- Analytical and adept at problem-solving
Who you are:
You’re open : We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are open-minded: to new ideas, new partnerships, and new ways of working.
You’re optimistic : We believe in the power of creativity, technology, and talent to create brighter futures for our people, our clients, and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.
You’re extraordinary: we are stronger together: through collaboration, and we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.
What we’ll give you:
Passionate, inspired people – We aim to create a culture in which people can do extraordinary work.
Scale and opportunity – We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.
Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?
#LI-Onsite
We believe the best work happens when we’re together, fostering creativity, collaboration, and connection. That’s why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
