Job description
At Form.com, we are seeking a detail-oriented and proactive HR Administrator who excels in a fast-paced, people-focused environment. If you have a strong foundation in HR operations, exceptional organizational skills, and a genuine passion for supporting employees and leadership, we invite you to apply.
This position offers a unique opportunity to join a collaborative and dynamic team, where you will play a key role in driving efficient HR processes and fostering a positive employee experience as our company continues to grow. Your primary responsibilities will include maintaining accurate records, coordinating HR processes, and ensuring compliance. Additionally, you will collaborate with cross-functional teams, including Talent Acquisition, Finance, and IT, to support initiatives that enhance our people operations and contribute to our company culture. We look forward to welcoming a dedicated professional to our team!
What You’ll Do:
- Ensure accurate and up-to-date employee information records, such as personal details, employment contracts, benefits, and performance reviews. Handle confidential information with sensitivity and in compliance with data protection regulations.
- Assist in recruitment by scheduling interviews, coordinating background checks, and preparing job offer letters. Facilitate the onboarding process for new hires, including administering orientation programs and completing necessary paperwork.
- Guide employees on HR policies, procedures, and employment-related matters. Ensure compliance with legal requirements and internal policies, including maintaining employee handbooks and updating policies as needed.
- Utilize HR software and databases to input, update, and retrieve employee data. Generate reports and analyze data to support decision-making and identify trends or areas that require attention.
- Collaborate with the finance department to ensure accurate and timely payroll processing. Assist employees with benefits enrollment, changes, and queries.
- Assist in organizing and coordinating training programs, workshops, and employee development initiatives. Maintain training records and track employee participation.
- Assist in managing employee relations matters, including conducting investigations, documenting incidents, and providing advice on dispute resolution processes.
- Draft and review HR-related documents, such as employment contracts, promotion letters, and disciplinary records. Ensure compliance with legal requirements and company policies.
- Stay updated on HR laws, regulations, and best practices to ensure compliance. Assist in drafting and updating HR policies and procedures accordingly.
- Perform general administrative tasks, such as filing, photocopying, and answering phone calls. Assist in organizing HR events and meetings.
Who You Are:
- Is highly organized and manages time effectively to meet deadlines.
- Has a keen eye for detail and ensures accuracy in all tasks.
- Communicates clearly and professionally, both verbally and in writing.
- Handles confidential information with integrity and discretion.
- Is proficient in using HRIS systems and other HR-related tools.
- Understands employment laws and HR compliance requirements.
- Approach challenges with strong problem-solving and sound decision-making skills.
- Thrives both when working independently and in collaborative team settings.
- Builds strong, trust-based relationships with employees across all levels.
- Is confident using Microsoft Office applications, including Word, Excel, and PowerPoint.
Preferred Qualifications:
- Bachelor’s degree in Human Resources, Business Administration, or a related field (or an equivalent combination of education and experience).
- Previous experience in a similar role as an HR Administrator or HR Assistant for at least 1 year.
- Knowledge of HR best practices and current trends in a global environment.
- Familiarity with various HR processes, such as recruitment, onboarding, payroll, and employee relations.
- Understanding of HR-related legislation and compliance requirements.
- Certification in Human Resources (e.g., PHR, SHRM-CP) is a plus.
Why Join Our Team?
- We are the best at what we do! Work alongside passionate and talented professionals in a collaborative, performance-driven culture.
- Enjoy opportunities to engage with global market leaders and make a meaningful impact on the company’s growth.
- Be part of a friendly, supportive environment where excellence is celebrated and continuous learning is encouraged.
- Competitive compensation, including performance-based incentives.
- If you’re a go-getter with a strong sales background and the drive to succeed, we want to hear from you! Apply now to join Form.com and help us shape the future of enterprise software solutions.
