HRIS Migration Project Manager

Job description

About Zepz

Zepz Group is the group powering leading global remittance brands: WorldRemit and Sendwave. Zepz Group has been disrupting an industry previously dominated by offline legacy players by reducing the barriers to finance and increasing safety and convenience for users. Every day, Zepz Group and its brands work towards unlocking the prosperity of cross-border communities through finance and technology - driven by the vision of a world that celebrates migrants’ impact on prosperity, at home and abroad. Zepz served over 9+ million users through its presence in over 4,600 corridors with over 40 send countries and 90 receive countries

Come join us!

Zepz.io

Our Commitments:

1. We act like owners- We are relentlessly delivering for our users and spending money thoughtfully.
2. We embrace embarrassing honesty - We function best when we’re open and honest with one another — especially about our challenges and doubts.
3. We have a bias to action - We get to first outcomes quickly, iterate and learn.
4. We strive to be better - We may make mistakes, but always learn from them.
5. We are inclusive - to better reflect and serve our users.

Zepz is undertaking a critical initiative to transform its People Team technology landscape. We are seeking an experienced and driven HRIS Migration Project Manager for a one-year fixed-term contract.  This role will be singularly focused on leading and owning the complex migration of our current decentralised People Team technology stack into a streamlined, centralised architecture.

Reporting directly to the Director of People Operations, the HRIS Migration Project Manager will be the program implementation lead, chiefly responsible and accountable for the planning, execution, and successful delivery of this next phase of maturity for our HR technology framework.  The ultimate goal is to create a centralised tech stack that enhances efficiency, improves data integrity, and facilitates a significantly easier and more intuitive experience for all employees.

Core Remit & Deliverables:

• Program Leadership & Ownership:  Serve as the dedicated project leader, taking full ownership of the end-to-end HRIS migration and go-forward implementation program.
• Centralized Architecture Implementation:  Lead the strategic planning and execution to consolidate disparate People systems and processes into a single, integrated, and centralized architecture.
• Project Planning & Management:  Develop and manage comprehensive project plans, including scope, timelines, budget, resources, and risk assessment and mitigation strategies.
• Stakeholder Management:  Build and maintain strong relationships with key stakeholders across the People Team sub-functional areas (Payroll, Rewards/Benefits, Talent Acquisition, Learning, etc.) Corporate IT, Finance, and other relevant departments to ensure alignment, buy-in, and successful adoption.
• Vendor Management: Collaborate effectively with external technology vendors, managing their deliverables and ensuring their work aligns with the project goals and timelines.
• Data Migration & Integrity:  Oversee the complex process of data extraction, transformation, cleansing, and loading from legacy systems to the new centralized platform, ensuring data accuracy and integrity throughout the migration.
• Process Transformation:  Coordinate with People Team leadership members and their teams to analyze and redesign existing processes to align with the capabilities of the new centralized system and related ancillary systems, driving efficiency and best practices.
• Change Management & Training:  Develop and execute a robust change management and communication plan to ensure a smooth transition and high user adoption across the organization.  This includes identifying training needs and overseeing the development and delivery of training programs.
• Risk Management & Issue Resolution:  Proactively identify potential risks and issues, develop mitigation plans, and drive timely resolution to keep the project on track.
• Reporting & Communication:  Provide regular, clear, and concise project updates, reports, and presentations to People Team leadership and other key stakeholders across the business.
• System Testing:  Plan and oversee all phases of testing, including unit testing, system integration testing, and user acceptance testing (UAT), to ensure the new system meets business requirements.

Qualifications and Experience:

• Proven experience in a similar capacity leading complex HRIS implementation or migration projects.
• Demonstrated experience in migrating from decentralized to centralized People team technology environments is highly desirable.
• Strong understanding of various People functions and processes (e.g., Core HCM, Payroll, Benefits, Talent Management, Time & Attendance).
• Experience working with diverse People technology platforms and a strong understanding of HRIS architecture.
• Excellent project management skills, including planning, organization, and execution, with a proven ability to deliver projects on time and within budget.
• Exceptional stakeholder management, communication, and interpersonal skills, with the ability to influence and collaborate effectively at all levels of the organization.
• Solid understanding of data migration processes and best practices.
• Experience with change management methodologies and their application in technology implementations.
• Ability to work independently, prioritise effectively, and manage multiple tasks simultaneously in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Proficiency in project management tools and software.
• A Bachelor’s degree in Human Resources, Information Technology, Business Administration, or a related field, or equivalent practical experience.
• Project Management certification is a plus.

This is a challenging but rewarding opportunity to make a significant impact on Zepz’s culture and operations and contribute to building a more efficient and user-friendly technology foundation for our employees globally.

Please note, this is a 12 months fixed term contract.

What you’ll get from us

Please note that the benefits below will apply to permanent roles.

We have five core benefits for our talent in the US, UK, Philippines, Poland, and South Africa. specifically:

• Unlimited Annual Leave: Feel free to make the most of your time off and maintain a healthy work-life balance!
• Private Medical Cover: ​​You can opt-in to a Private Medical Insurance scheme. This provides you with access to thorough medical coverage, so you can feel confident in your health and well-being.
• Retirement: We offer pension schemes to help you plan for and secure your future.
• Life Assurance: Life assurance is available to give you peace of mind and protect your loved ones in case of the unexpected.
• Parental Leave: We offer competitive parental leave schemes to ensure you are spending as much quality time with your new bundle of joy as possible.

We are also remote-first as an organisation, offering flexibility for you to work where you need to be most productive. In addition to the above, you will discover that we have a range of secondary perks (such as the cycle-to-work scheme and employee discounts) depending on your location, to help you thrive at Zepz!

Why choose Zepz?

• Our team of over 1,000  employees is fully distributed across the world. We are working from coffee shops, homes, and co-working spaces — making us one of the larger fully distributed growth-stage startups in the world but we also offer workspace in our talent cluster locations - spaces we can meet, collaborate and connect.
• We are proud parents, community organizers, farmers, band members, yoga teachers, YouTube influencers, former Olympians, and serial entrepreneurs.
• We collectively speak over twenty languages, including Akuapem, Amharic, Bengali, Ewe, Fante, Ga, Igbo, Kalenjin, Luganda, Oromo, Somali, Swahili, Wolof, Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.
• At Zepz, embodying our commitments binds us together. We are collectively passionate about striving to achieve our vision and purpose -  to continue to provide the best service to our users.

Ready to Apply?

Applications will be reviewed on a rolling basis. If interested, please submit your resume along with a cover letter (optional), highlighting why your experience demonstrates you meet the requirements of the role. Please also indicate the countries in which you have work authorization.

Confidence can sometimes hold us back from applying for a job. But we’ll let you in on a secret: there’s no such thing as a ‘perfect’ candidate. Zepz is a place where everyone can thrive.

So however you identify and whatever background you bring with you, and if at all you might need any form of support to make the process as comfortable as possible, please let us know and give us a shot by applying. We want you to be excited to wake up to make an impact every day.