Job description
Join Our Team: Human Resources Coordinator (Hybrid | NYC-Based)
Location: New York City – Hybrid (3 days in-office with flexibility)
Department: Human Resources
Reports to: HR Manager
Who We Are
Furnished Quarters is where travel, hospitality, real estate, and design meet. As one of the largest LGBTQ+-owned and independently operated short-term housing companies with 25+ years of experience, we redefine what it means to feel at home away from home. We pride ourselves on exceptional service, unique accommodations, and a culture rooted in our core values: Care, Collaboration, Community, Challenge, and Career.
At FQ, we don’t just talk about inclusion - we live it. Our team thrives in an entrepreneurial environment where every voice is valued. We support your growth, honor your individuality, and encourage balance in and out of the workplace. Join us and #StayDifferent.
About the Role
Are you a proactive, highly organized, and people-focused HR professional ready to level up your career? We’re looking for a Human Resources Coordinator to be a key player in our growing HR team. This role provides crucial support across HR operations - ranging from recruitment and onboarding to compliance, performance management, employee engagement, and wellness initiatives.
You’ll work directly with leaders and employees, helping shape a best-in-class experience for current and future team members while keeping operations running smoothly behind the scenes.
Job Functions
HR Operations & Support
- Uphold and embody Furnished Quarters’ core values of Care, Collaboration, Community, Challenge, and Career in all colleague and candidate interactions.
- Be the go-to person for administrative and operational HR support.
- Deliver thoughtful, responsive employee service that reflects our core values.
- Build trust across the company as an approachable, knowledgeable HR presence.
- Seek new ways to enhance HR processes, transactions, and employee experiences.
- Support special projects, company events, and HR initiatives as requested.
Recruiting & Onboarding
- Manage job postings, screen candidates, and schedule interviews.
- Own the onboarding process—from tech setup to orientation.
- Administer background checks and reference verifications for selected candidates.
- Send offer letters and new hire documents via DocuSign, ensuring timely completion and compliance.
- Help ensure every new hire feels welcomed, informed, and excited.
Compliance & Documentation
- Maintain accurate employee records and ensure I-9, labor law, and state and federal compliance.
- Keep HR documents organized, up-to-date, and confidential.
- Maintain and update new hire paperwork templates in DocuSign for each state, ensuring compliance with location-specific requirements.
- Coordinate the Safety Training Program, managing training modules in ADP Learning, sending reminders, and tracking completion rates.
- Maintain compliance records and ensure all employees meet safety training requirements.
Performance & Development
- Track performance reviews and improvement plans using PerformYard.
- Ensure all performance management documentation is recorded accurately and stored securely in compliance with company policies.
- Support leaders in maintaining timely, accurate documentation and follow-ups.
Employee Experience
- Create accurate and engaging announcements for new hires, promotions, birthdays, and anniversaries, keeping the company intranet and Slack updated.
- Plan and execute employee engagement initiatives, including the quarterly Community Get Together Program.
- Lead the Wellness Program, planning and implementing wellness initiatives and events.
- Monitor program participation and assess its impact on employee well-being, recommending necessary improvements.
- Draft internal announcements for promotions, new hires, birthdays, and more.
Systems & Tools You’ll Use
- Asana for project tracking
- DocuSign for documentation
- ADP for HRIS and training
- JazzHR for recruiting
- PerformYard for performance management
- Concur for expense reports
- Microsoft 365 suite for collaboration and communication
What We’re Looking For
- Bachelor’s degree in HR, Business, or related field (required)
- 2–3 years of HR or administrative experience (preferred)
- Tech-savvy with MS 365, ATS systems, and performance or HRIS platforms
- Excellent written and verbal communication skills
- Attention to detail, follow-through, and ability to juggle multiple priorities
- Understanding of employment law, I-9 compliance, and HR best practices
- Multilingual abilities a plus!
Work Schedule
This is an in-office hybrid role based in New York City. The hybrid schedule may evolve based on business needs.
Compensation
- $27-30/hr depending on experience
Perks & Benefits
- Paid time off
- Medical, dental, and vision insurance
- 401(k) with company match
- Wellness program and employee assistance resources
- Career growth opportunities within a supportive and inclusive team
Physical Requirments
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.While performing the duties of this job, the employee is regularly required to communicate verbally and listen actively. The employee is frequently required to sit, stand, walk, use hands for manual tasks, and reach with hands and arms.Must be able to use a computer and standard office equipment effectively, with or without reasonable accommodation.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Equal Opportunity Statement
Furnished Quarters is an equal opportunity employer committed to a workplace free from discrimination. We celebrate diversity and do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.
