Operations Coordinator

Job description

Why join us?

💙 Do work that matters. We’re pioneering AI technologies that help raise the standard of healthcare for millions of people every day.

🌏 Well-funded and global, backed by world-class investors including Blackbird Ventures, Skip Capital and Horizon Ventures. Raised Australia’s largest Series B ($129m) in 2021.

🌟Work with a bunch of awesome, genuine people who are passionate about what they do.

💻Flexible and remote-friendly working

🚀Make a real impact. You won’t be another ‘cog in the wheel’ here. We give full trust and autonomy for you to be heard, to work on the big hairy projects – and to make a real difference.

🌱Grow your career with us. We’re big believers in lifelong learning. You’ll be given a $1000 personal L&D budget, access to LinkedIn Learning, plus opportunities for internal mobility to fast-track your career.

🙌 Market-leading parental support including 16 weeks gender-neutral paid parental leave and $10,000 support for egg or sperm freezing.

About your role:

As the Operations Coordinator here at Harrison.ai you’re responsible for operational mastery across event execution, ensuring seamless support for executive leaders while curating memorable experiences that enhance our organization’s reputation, culture, and strategic alliances.

What you do:

Event Planning & Coordination

• Delivery of both internal gatherings (such as company-wide meetings, retreats, and team-building activities) and external functions (including investor sessions, client summits, industry conferences, and tradeshows),

• Take charge of event-related planning—securing venues, arranging catering, coordinating audio/visual needs, managing branded materials, and overseeing attendee experience to guarantee smooth execution within budgetary constraints,

• Work in close partnership with departments like Marketing and People, as well as outside suppliers, to ensure every event reflects our brand values and achieves its goals,

• Collect and analyze feedback after each event to find opportunities for improvement and increase future impact, and

• Oversee tradeshow involvement, handling everything from registrations and booth assignments to speaker coordination, company profiles, and procurement of essential assets and technology for successful participation.

Team and Executive Support

• Provide comprehensive administrative assistance to the Americas-based team and senior executives, managing • complex calendars, organizing meetings, booking travel and preparing necessary documentation,

• Monitor and prioritize ongoing projects and assignments, ensuring deadlines are met and deliverables are completed efficiently,

• Act as a central point of contact between leadership and both internal teams and external partners, facilitating effective communication and collaboration,

• Maintain strict confidentiality when dealing with sensitive information and executive matters, and

• Anticipate and address the operational needs of the leadership team to keep daily workflows running smoothly.

What you bring:

• 5+ year’s experience in commercial coordination or a similar role,

• Demonstrated ability to manage multiple priorities and projects under pressure,

• Strong written and verbal english communication and interpersonal skills,

• Proficiency in project management tools and Microsoft Office Suite, and

• Problem-solving and negotiation skills.

What we’re about

We’re problem solvers, redefining what’s possible in healthcare through AI Technology. Our mission is to raise the standard of healthcare for millions of patients every day.

Yes, we’re a technology company and yes, we’re leveraging the latest AI technologies, but people are at the heart of everything we do.

Since 2019, Harrison.ai and its ventures have scaled rapidly to 250 employees worldwide with Series funding of almost $160 million. Our AI software has helped to create more lives through IVF, as well as enabling faster, more accurate diagnosis of medical images via our joint venture Annalise.ai. Soon, we’ll be helping with early cancer detection in pathology though our newest joint venture, Franklin.ai.

And we’re just getting started.

A role with Harrison.ai means you’ll be a part of our unique joint venture model – giving you access and opportunity to do impactful work across a range of healthcare domains.

Help us shape the future of AI in healthcare. And most importantly, help us make a real difference in people’s lives.

What’s next?

If you’re inspired by what we’re up to, please apply now and we’ll be in touch soon.

We are proud to be an Equal Opportunity Employer. Diversity’s not a buzzword here, it’s in our DNA. Diverse perspectives shape our culture and make our work better. That’s why we’re committed to building inclusive teams that represent a variety of backgrounds and skills. If you need any reasonable adjustments, accessibility assistance or would like to note which pronouns you use at any stage of our hiring process, just contact us at accommodations: [email protected]. We look forward to hearing from you.