Job description
Work Arrangement: Fully Remote
Job Type: Full-Time
Work Schedule: 40 Hours/Week, Monday to Friday
Location: Remote
Holidays Observed: Flexible, with consideration for regional holidays
About Pearl Talent
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
Hear why we exist, what we believe in, and who we’re building for:
Why Work with Us?
We’re not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.
About the Company
Our client is a distinguished immigration law firm focused on solving immigration challenges for individuals and businesses worldwide. The firm represents entrepreneurs, investors, corporations, families, and individuals, providing high-quality legal services tailored to their needs.
The firm prioritizes fostering long-term client relationships, maintaining professional excellence, and cultivating an inspiring environment that encourages learning and innovation.
Role Overview
As a Paralegal (Legal Assistant), you will play a critical role in ensuring smooth case management and exceptional client service. Working closely with attorneys and paralegals, you will handle clerical, organizational, and project-related tasks, ensuring seamless preparation and filing of immigration-related applications for our clients.
Key Responsibilities
Document Management:
- Create and maintain digital client files, adhering to organizational standards.
- Organize electronic document storage and ensure proper naming and maintenance of files.
- Remove duplicates and outdated templates from client files.
Client Interaction & Case Management:
- Gather, organize, and verify client documents for case preparation.
- Communicate with clients to obtain missing information and provide updates on their cases.
- Draft client communications, including approval and congratulatory letters.
Form Preparation:
- Draft and complete government forms, questionnaires, and petitions related to immigration cases.
- Assemble exhibit lists and ensure accuracy in document submissions.
System Updates:
- Maintain and update client profiles in Salesforce and other database systems.
- Record client communications and update case notes consistently.
Administrative Support:
- Submit requests for translation and educational evaluations.
- Coordinate with clients and team members to determine daily and weekly goals.
Compliance & Organization:
- Stay updated on immigration law developments and ensure all procedures adhere to current standards.
Must-Haves:
- Bachelor’s degree in law or a related field (or equivalent combination of education and experience in a law firm setting).
- 1-3 years of experience in a law firm setting.
- Strong attention to detail and accuracy.
- Exceptional organizational and multitasking skills.
- Customer-service orientation with strong interpersonal and verbal communication skills.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe, and CRM tools like Salesforce.
Nice-to-Haves:
Experience in immigration law.
Familiarity with document management software and multi-line telephone systems.
Ability to work well under pressure and meet strict deadlines.
Demonstrated ability to prioritize workload and delegate tasks effectively.
Competitive Salary: based on experience.
Performance-Based Bonuses: Rewarding exceptional contributions.
Paid Time Off: Generous leave, including federal holidays.
Professional Development: Access to learning resources and direct mentorship.
Global Networking: Collaborate with international professionals.
Flexible Work Environment: Achieve work-life balance with remote work opportunities.
Why Join Us?
Join a team passionate about helping clients achieve their immigration goals. The firm offers a supportive and growth-oriented environment where your contributions will make a meaningful impact.
