Job description
VirtualStaff365 is a leading Australian-based offshore recruitment and staffing provider, connecting top talent in the Philippines with innovative businesses across Australia and New Zealand. We pride ourselves on a candidate-first approach, long-term client partnerships, and a collaborative internal team culture.
As a fast-growing business in a fast-growing sector, we’re seeking to take on a Payroll & HRIS Administrator to join our team.
Job Responsibilities:
HRIS & System Management
- Administer HRIS platform (Sprout) including user management, configuration, and data maintenance.
- Set up payroll for new clients and employees (benefits, tax details, bank info).
- Monitor system integrations with Time Doctor and other platforms.
- Provide employee self-service portal support and troubleshooting.
Payroll Processing & Compliance
- Process bi-monthly payroll, including wages, deductions, overtime, leave, and final pay.
- Ensure full compliance with Philippine labour laws and government reporting deadlines.
- Maintain accurate payroll records and provide compliance guidance to management.
Reporting & Client Services
- Generate payroll reports, management dashboards, and client invoicing reconciliations.
- Address payroll queries from staff and clients in a timely, professional manner.
Audit & Confidentiality
Prepare documentation for internal/external payroll audits.
Maintain strict confidentiality for payroll and employee data.
Degree in HR, Finance, Business Administration, or related field.
3+ years of payroll administration experience, preferably in Employer of Record (EOR) or BPO/outsourcing.
Strong knowledge of Sprout Payroll & HRIS (expert level).
Advanced MS Excel and Google Workspace skills.
Strong numerical accuracy, organisational skills, and attention to detail.
Excellent written and verbal English communication (neutral accent).
Familiarity with Australian invoicing practices (preferred).
Preferably in Metro Manila.
Permanent work-from-home set-up
Dayshift (Australian business hours)
Full-time job
HMO
Annual leave
Christmas Bonus equivalent to 1 month’s wage (pro-rata)
