Job description
About Staffbase
We inspire people to achieve great things together. Our mission is to help organizations unlock the power of inspirational communication. Our award-winning communications channels - intranet, employee app and email - deliver experiences that drive engagement and inspire hearts and minds.
We’re headquartered in Chemnitz, Germany, with offices in many locations throughout the world, including New York, London, Berlin and Dresden. Our international team counts more than 750 employees from 45+ nationalities and we have a growing base of 2200+ customers that want to transform their employee experience. We are rapidly scaling, post-Series E ($115 million funding), have strong-growing revenue, and our customers love us.
As a People Operations Specialist, you will be part of our global People Experience Team, working closely with colleagues in the Global People Shared Services team. In this role, you’ll act as a key partner to our People Business Partners, driving smooth operations, supporting staffing processes, and enhancing the overall employee experience at Staffbase. This position is based in Chemnitz.
We are looking for a people-focused professional with a background in human resources, strong communication skills, and solid business acumen—someone who can confidently advise and support our internal stakeholders.
What you’ll be doing
- Be the go-to person for employees on all people-related topics and liaise with external partners (e.g., benefits providers, authorities, visa and relocation partners)
- Collaborate closely with our People Business Partners to drive HR initiatives
- Handle employee inquiries through our internal ticketing system—always with a solution-oriented mindset
- Manage key administrative and operational tasks, including drafting employment contracts, writing reference letters, and creating certificates
- Maintain and update employee records in our HR systems, ensuring data accuracy at the highest standard.
- Create and keep guidelines, FAQs, and company policies up to date
- Lead smooth onboarding experiences and support employees throughout their entire journey with Staffbase
- Work closely with our payroll provider to deliver accurate and timely payroll data
- Continuously look for ways to optimize processes, simplify workflows, and enhance the overall employee experience
What you need to be successful
- A completed apprenticeship or degree in Human Resources (or a related field)
- Hands-on HR experience, ideally in a fast-growing company or dynamic environment
- Strong communication skills in German and English (written and spoken)
- Excellent organizational skills with the ability to juggle multiple priorities and deadlines without losing focus
- A proactive, solution-oriented mindset and the confidence to work independently with energy and enthusiasm
- Great interpersonal skills and a genuine passion for helping others succeed
- Knowledge of German HR law and payroll administration
- Familiarity with HR policies, processes, and HR software systems
What you’ll get
- Competitive Compensation - we offer attractive salary packages including LTIP (unit-based Long Term Incentive Plan)
- Flexibility- we offer flexible working time models and the option of hybrid work, and support this with a yearly flex work allowance of €1560
- Growth Budget - all employees get a yearly budget for external training of €1000 and one day off for growth per year (increase to two days in 2nd year)
- Recharge - with 31 vacation days annually (incl. one floating holiday), plus pro rata fully paid Fridays off during August
- Wellbeing - Monthly Wellbeing Allowance €35, from fitness to mental health, hobbies to relaxation
- Support-we’re offering a company pension scheme
- Health - The offices are equipped with fruits, drinks and snacks and ergonomic workplaces
- Team Building- Regular team and office events including the yearly Staffbase Camp
- Volunteers Day- you’ll get one day off per year for supporting a social project
- Employee Referral Program - one of your friends is a fit to one of our full-time openings? Refer them and get a referral bonus paid
