Job description
Are you a versatile and reliable professional who excels at providing comprehensive support across various administrative tasks for our organization? Are you proactive, detail-oriented, and adept at multitasking? Do you seek an opportunity to work remotely and contribute to the smooth operation of our business?
Responsibilities:
- Manage email correspondence, including responding to inquiries, scheduling appointments, and organizing inbox folders.
- Handle calendar management for team members, scheduling meetings, and coordinating appointments across different time zones.
- Conduct internet research on various topics, compile findings into reports, and present summaries to relevant stakeholders.
- Assist in the preparation and formatting of documents, presentations, and spreadsheets using Microsoft Office or Google Workspace.
- Provide support with data entry, maintaining databases, and updating records as necessary.
- Coordinate travel arrangements, including booking flights, hotels, and transportation, and preparing itineraries.
- Assist with organizing and facilitating virtual meetings, including setting up video conferencing tools and managing attendee lists.
- Perform basic bookkeeping tasks such as invoicing, expense tracking, and reconciling accounts.
- Handle ad-hoc administrative tasks and special projects as assigned by management.
Requirements:
- Proven experience as a Virtual Assistant or in a similar administrative role.
- Proficiency in using productivity tools such as Microsoft Office Suite, Google Workspace, and project management software.
- Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
- Excellent time management and organizational skills, with the ability to prioritize tasks and meet deadlines.
- High level of attention to detail and accuracy in completing tasks.
- Ability to work independently with minimal supervision and take initiative to solve problems.
- Familiarity with remote collaboration tools such as Slack, Zoom, and Trello.
- Availability to work flexible hours to accommodate different time zones if necessary.
