Job description
We are looking for a new team member to join our Holycode Crew as a Talent Acquisition (TA) & Admin Assistant.
Holycode is a Software and ERP System Development Company for Startups & Scale-ups based in Switzerland, Serbia, United States and Romania. It was founded 11 years ago and we employ more than 400 Software Developers and work with 130 internationally very successful and cutting edge technology startups.
We are looking for people to actively help us shape our organization and help us grow to the next level as fast as possible, all while having a lot of fun at the same time.
About the role:
Holycode is in search of a proactive and detail-oriented TA & Admin Assistant, to become a valuable member of our dynamic team. This role will be essential in assisting our recruitment services & admin teams. This is more than a job—it’s an opportunity to play a vital role in our journey towards innovation and growth.
What you’ll work on:
Talent Acquisition Support:
- Assist in job posting, resume screening, scheduling interviews, and communicating with candidates to ensure a smooth recruitment process.
- Maintain accurate and up-to-date candidate records in the ATS.
- Review incoming resumes and applications to identify qualified candidates based on job requirements and qualifications.
- Assist with administrative tasks related to recruitment.
- Collaborate closely with recruiters, hiring managers, and other stakeholders to understand talent needs and provide support in achieving recruitment goals.
Administrative Support:
- Support the preparation and verification of employment contracts using internal software
- Ensure that all contracts are saved in secure Google Cloud workspaces in line with company policies.
- Assist in reviewing invoices submitted monthly for accuracy using spreadsheets and consistent templates.
- Help prepare monthly reports including payslips and time reports, using internal tools.
- Manage and prepare monthly documentation for the multi-benefit platform.
- Support the onboarding process by helping organize and prepare employee equipment.
- Assist in organizing business trips: book flights, coordinate per diem, support with reimbursements, and maintain communication with clients regarding budgets and travel plans.
- Work closely with HR, Admin, Support, Legal, and Finance departments, and report directly to the HR Lead and Country Manager in Romania.
What we’re looking for:
- Bachelor’s degree in Human Resources, Business Administration, or related field preferred, but not mandatory.
- Previous experience in a TA support or HR/Administrative role is a plus.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Proactive mindset with a strong sense of ownership; someone who sees opportunities to contribute and acts on them.
- High attention to detail—especially important when reviewing contracts and invoices.
- Excellent communication and interpersonal skills; warm, professional, and people-oriented.
- A good sense of humor and a relaxed, approachable style.
- Ability to work independently and collaboratively across teams.
- Strong administrative skills and familiarity with tools such as ATS, spreadsheets, internal HR systems, and multi-benefit platforms like UP Romania/Edenred.
- Excellent knowledge of English.
Why you will love working here:
- High-growth company in which you can find exciting and trend-setting challenges
- Startup minded work atmosphere in an open-minded multinational team
- Working remotely (from Romania)
- All necessary equipment – up to you to decide what you prefer
- A budget for professional improvement (courses, conferences, books…)
- A budget for multi benefits platform (meal tickets, private pension, etc)
- Premium private medical subscription with nationwide coverage
- Budget for the mastery of the English and German languages
- Skilled, senior and internationally experienced co-workers
- Opportunities to learn and grow with us
If you are looking for an environment where you can grow professionally, learn from the best in the field, balance work and life habits and have a pleasant and enthusiastic environment, please submit your CV in English.
