Talent Acquisition Specialist Level II

Job description

At WorkWave, we’re a growing SaaS company with an established customer base and massive opportunities ahead. We’re on a mission to empower millions of hardworking service professionals who keep the world safe, clean and beautiful through cutting-edge cloud-based software, mobile apps, and high-value services that make our customers’ lives easier—saving time, money, and improving service all at once.

We’re looking for a Level II Talent Acquisition Specialist to join our team and be a strategic hiring partner across the business. This is not an entry-level sourcing or only resume-screening role. We need someone who understands full-cycle recruitment, collaborates closely with hiring managers, and creates tailored, results-driven recruiting strategies. The ideal candidate is comfortable with proactive sourcing, thrives in fast-paced environments, and is ready to make an impact by connecting top talent with meaningful opportunities at WorkWave.

WHAT YOU’LL DO:

• Own the full recruitment lifecycle from job intake to offer acceptance for a variety of technical and business roles.
• Partner directly with hiring managers to build customized recruitment strategies that fit each team and role.
• Develop proactive sourcing strategies, leveraging tools like LinkedIn Recruiter, Boolean search, networking events, college outreach, and internal databases to identify top-tier passive candidates.
• Deliver a white-glove candidate experience, effectively communicating our culture, core values, and mission to every applicant.
• Manage interviews from scheduling to follow-up, ensuring seamless coordination, creating Google Meet rooms, and facilitating internal debriefs.
• Extend offers, lead offer negotiations, and guide candidates through onboarding next steps.
• Maintain data in our ATS (Lever experience preferred) and report on key recruiting metrics to optimize performance and identify trends.
• Collaborate effectively with our global offices and international candidates, accommodating different time zones as needed.
• Contribute to employer branding efforts in partnership with Marketing and HR, helping us stand out in a competitive talent market.
• Create and maintain recruitment documentation such as interview guides, playbooks,interview scorecards,  job descriptions and offer letter templates.
• Support general HR initiatives as needed and bring a collaborative mindset to cross-functional projects.

WHAT YOU’LL BRING:

• Bachelor’s degree in Human Resources, Business, or a related field required, or equivalent related experience considered.
• 3–5 years of experience in full-cycle recruiting, ideally within a SaaS or tech environment.
• Familiarity with ATS systems – Lever experience strongly preferred, experience with Dayforce HRIS also a plus.
• Strong understanding of technical and non-technical roles, and the ability to tailor strategies accordingly.
• Proven ability to build consultative relationships with hiring managers and provide coaching throughout the hiring process.
• Demonstrated proactive sourcing capabilities, especially in competitive talent markets.
• Exceptional organizational and time management skills; you know how to juggle priorities and deadlines without sacrificing quality.
• Excellent communication skills – written, verbal, and interpersonal – and a knack for building candidate rapport.
• Up-to-date knowledge of hiring laws and HR best practices.
• High level of integrity with the ability to handle sensitive and confidential information appropriately.
• Comfortable using social media, LinkedIn, job boards, and CRM/ATS tools to reach and engage talent.

$60,000 - $70,000 a year

In our dedication to salary transparency, we provide a compensation range for roles. The final offer will be dependent on various factors, including the candidate’s qualifications, relevant experience, and the organization’s budget.

A FEW WORDS FROM THE HIRING MANAGER: “Do you have an eye for talent and are passionate about connecting diverse top talent with the right opportunities in an ever-changing and competitive marketplace? Are you a forward-thinking, results-driven, collaborative and consultative partner? We’re building something great—come be part of it. If you’re an experienced recruiter ready for the next step in your career and eager to make an impact, we want to hear from you. Apply today!”

WHAT YOU SHOULD KNOW ABOUT US:

• We are laid back but buttoned up. We offer a casual work environment and remote work flexibility and have a passion for developing creative, innovative best in class solutions that directly contribute to the success of our customers

• We care deeply and deliver service and solutions that make a real difference in the lives of our clients and their businesses

• We openly accept others as they are and build strong partnerships based on trust

• Teamwork and collaboration is key to help our colleagues and customers solve their challenges

• Our team is energetic, fun, naturally inquisitive and eager to make an impact, we invite you to join us!

LOVE WHAT YOU DO, NO MATTER WHERE YOU DO IT:

• Join our Remote-First Global Work Community: WorkWave provides an innovative and dynamic remote-first Global Work Community that encourages growth, creativity, and collaboration. No matter what stage of your career or where you live, WorkWave is your place to be part of a global company with a startup feel, where your ideas matter and your growth is a priority.

A GLOBAL COMPANY WITH A LOCAL PRESENCE:

• We know that there are benefits of being in the office and working from home. WorkWave promotes a healthy work/life balance and provides employees with the flexibility of collaborating in the office or the option to work virtually if desired. Our teams are well versed at working collaboratively in a fully virtual environment.

• Our HQ is based at our state of the art home office in the historic Bell Works complex located in Holmdel Township, New Jersey. We keep our offices available to all to use when working remotely isn’t feasible, or to help with cross training, team building and/or brainstorming.

• We have employees in over 30 states, 7 countries and many regional offices - each with their own set of perks and opportunities to give back to the local community.

• Whether you work remotely or take advantage of one of our offices, you’ll find a community of WorkWavers that value diversity, and care deeply about our products, clients, our communities and each other.

RELAX, WE’VE GOT YOU COVERED:

• Employees can expect a robust benefits package, including health and dental and 401k with company match

AND BEYOND…

• Find your perfect work/life balance with our Flexible Time Off policy or generous PTO plan (role dependent) and paid holidays

• Up to 4 weeks paid bonding leave

• Tuition reimbursement

• Robust Employee Assistance Program through TotalCare offering free counseling 24/7/365, plus financial counseling, legal guidance, adoption assistance services and much more!

• ²⁴⁄₇ access to virtual medical care with Teladoc

• Quarterly awards based on peer nominations

• Regional discounts and perks

• Opportunities to participate in charitable events and give back to the community

GROW WITH US:

• We understand the impact of attracting and keeping top talent and reward intellectual curiosity and a thirst for personal and professional growth

• Encouraging our employees that already have an intimate knowledge of and passion for our products to apply for other roles within our walls just makes sense!

• Our employees have access to extensive video libraries for soft skill and role specific training available ²⁴⁄₇ and live trainings are provided throughout the year

JOIN OUR WINNING TEAM!

• 10 Time winner of Best Place to Work in New Jersey by NJBiz!

• WorkWave has been recognized with multiple awards for its outstanding products, growth and culture, including the Inc. 5000, SaaS Award, IT World Awards, Globe Awards, Silver Stevie Award for Employer of the Year, and Best Place to Work Inc. Magazine

• Recently named one of The Software Report’s 3rd annual list of the Top 100 Software Companies of 2022 (worldwide!)

We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status: Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At WorkWave, we are dedicated to building a diverse, inclusive and authentic workplace, so if you feel like you could make a great impact in this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may just be the right candidate for this or other roles!

WorkWave supports salary transparency, however please note that salary estimates provided by other websites (LinkedIn, Glassdoor, etc.) and not by WorkWave may not accurately reflect the actual salary range for the position.