Events & Partnerships Supervisor

Job description

Company Description

With roots dating back to 1946, and a division of Aspen One, Aspen Skiing Company owns and operates four mountains—Aspen Mountain, Snowmass, Aspen Highlands, and Buttermilk. Aspen Skiing Company takes pride in the coexistence of resort, community, and the environment, which exemplifies its values of living fully, honoring people and place, taking the long view, and pursuing excellence in everything it does. Aspen Skiing Company is where guests from around the world come to renew the mind, body, and spirit through unforgettable experiences at the confluence of nature, culture, and recreation.

Aspen Skiing Company also owns and operates the award-winning Aspen Snowmass Ski & Snowboard School, Four Mountain Sports rental and retail shops, and a collection of sustainably sourced on-mountain food and beverage outlets. Aspen Snowmass encompasses 5,680 acres of skiable terrain across four mountains, more than 40 ski lifts, and more than 410 trails. For more information, visit www.aspensnowmass.com or follow @aspensnowmass on Instagram, Facebook, and X.

Please note that all official communications from the Talent Acquisition or Human Resources team are sent from email addresses within the [email protected], aspen.com, aspensnowmass.com, aspenhospitality.co, limelighthotels.com & thelittlenell.com domains.

Job Description

The Events and Partnerships Supervisor is a versatile hybrid position working closely with the partnerships team and the event operations team. The focus of the position will be split between helping with fulfillment of partnership contracts as well as assisting with event administration, event operations and event production. This position reports to the Director of Events.

• A pplications for this position will be accepted on a rolling basis.
• The budgeted salary range for this position is $58,000 to $64,000. Actual pay will be dependent on budget and experience, all our salaried roles are eligible for bonus.

Essential Functions

• Assist in fulfillment of partnership deliverables, activations, commercial shoots and partnership obligations across Aspen One portfolio
• Handle partnership administrative duties including internal and external partnership tracking documents, invoicing, draft annual partnership recap reports, and social media tracking and other support as needed.
• Handle event administrative duties include contracts, liability waivers, invoicing, accounts receivable tracking, accounts payable tracking and other support as needed.
• Manage event registration including creation of online registration page, fee collection, on-site check in and delivery of information required for timing/sanctioning/announcing/guest lists etc.
• Coordinate planning and implementation of marketing for partners and events (content, shot lists, advertising).
• Create and Manage all event calendars (ASC/TOSV/AVSC etc).
• Manage all event lodging requests

Qualifications

Education and Experience Requirements

• High school diploma required; bachelors degree prefferred
• Minimum 2 years’ experience in event sales or service

Knowledge, Skills, Abilities

• Flexibility to work in a fast-paced environment with constant changes
• Ability to communicate with multiple heads of departments and vendor leads
• Great attention to detail
• Trust in handling confidential information and correspondence
• Ability to work independently with little instruction or supervision
• Proficient in Microsoft Office and specifically Excel
• Demonstrated ability in analysis, planning, coordination and data management.
• General office/administrative/budget experience.
• Basic photography experience is a plus/preferred

Additional Information

Work Environment and Physical Demands

• Ability to reach, crouch, kneel, stand, bend or be on your feet for extended periods of time
• Regularly work in wet, cold, hot conditions requiring the use of protective apparel/equipment to prevent exposure to the elements and may be required to walk on slippery and uneven surfaces
• Must be able to frequently lift, push or pull up to 50 lbs. individually or with assistance

This position is classified as a regular full-time position eligible for the following benefits:

Enrollment dates differ across the various programs.

• Health, Dental and Vision Insurance Programs
• Flexible Spending Account Programs
• Life Insurance Programs
• Paid Time Off Programs
• Paid Leave Programs
• 401(k) Savings Plan
• Employee Ski Pass and Dependent Ski Passes
• Other company perks

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One, Aspen Snowmass, Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.

For an overview of Aspen One Company’s benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks

Aspen One participates in E-Verify.

E-Verify & Right to Work Poster