Job Description
Description
Event Services Coordinator
Mike Burton - Destination Sport Group
This is a hybrid role based in our Gloucester office, you must live within a commutable distance.
As part of Destination Sport Group (“DSG”), Mike Burton create and deliver major brand, customer and revenue focused ticketing and travel programmes around the globe, working in direct partnership with organisations that include the British & Irish Lions and England Rugby. https://mikeburton.com/
We are looking for an Event Services Co-ordinator to join our team to assist with the planning and delivery of allocated projects across our event portfolio, including Rugby World Cup 2027 and The Open Golf Championship 2026.
Whether it’s a large‑scale celebration for thousands of fans across the globe or an intimate private dining experience, our events are designed to be unique, memorable and truly special. You’ll play a key role in planning a diverse range of indoor and outdoor projects in the UK and overseas, making this an exciting opportunity for any event professional!
No two days are the same in this exciting role but on a typical day you will:
Responsible for the detailed planning and delivery of allocated projects in line with sales specifications, allocated budgets and agreed timescales.
Produce event plans, proposals and running orders
Support the creation and review of event risk assessments and safety documentation, ensuring compliance with company standards and venue requirements
Assist with due diligence and contracting suppliers
You’ll be the primary point of contact for suppliers, such as venues, caterers, AV and production companies, so you may be attending meetings both in person and remotely
Review event staffing requirements and liaise with the event staffing team to allocate and fulfil roles
Develop and plan event communication including event teasers, entertainment announcements and final event invitations (digital and physical), liaising with internal departments
Onsite co-ordination, supervising setup, managing schedules and troubleshooting issue during the event
The big stuff! Have the opportunity to work onsite at events as well as attending meetings and site inspections in the UK, Europe and the rest of the World where required during weekdays, public holidays and weekends, as and when required
Process and reconcile post‑event invoicing, ensuring all budgets are current and accurate
Assist with post‑event reporting including gathering feedback, producing evaluation summaries, and recommending improvements
We value fresh thinking and continuous improvement, so part of your role will involve contributing ideas and helping to develop the next exciting enhancement to our events
Any other duties reasonably required
Requirements
To be successful within this role, our ideal candidate will:
Have experience in event operations, ideally in large scale, sporting events, or other large-scale formats
Prior experience of commercial campsite or outdoor event operations desirable but not essential
Proven ability to manage multiple projects simultaneously
Be able to track, maintain and report on event budgets
A team player who communicates clearly and thrives in fast-paced environments
A quick thinker with the ability to analyse effectively to achieve positive results
Competent in the use of the Microsoft 365 suite of applications including Word, Excel & PowerPoint as well as our internal inventory ticketing systems
Strong organisational skills with attention to detail
Passion for large-scale events, the sports industry and a love for the outdoors
In return we offer
The opportunity to work with world class professional sporting clubs
Hybrid working model
Highly competitive salary
Guaranteed day off on your birthday
The opportunity to sample top level hospitality packages at stadiums across the world
Supplier hosted networking events
Company funded parties
Opportunity for progression
Funded training
Access to wellness hub with various discounts including discounted gyms & retail providers
Access to discounted hotels & sporting event tickets
