Job description
Key Details
- Position: Executive Assistant for C-Levels
- Location: Remote (Only Costa Rican or Colombian residents)
- Experience: Extensive years as Executive Assistant with C-levels
- Language: Fluent English (written and spoken)
We are seeking a highly experienced Executive Assistant (EA) to support our 3 C-Levels leaders based on the East Coast of the United States and in India. This role is structured under a nearshore model, with candidates located in Latin America (Colombia or Costa Rica) and working remotely with flexibility to support EST time zone operations.
Responsibilities and Duties
- Manage calendars, travel arrangements, meetings, and events.
- Handle emails, data entry, expense reports, and assigned projects.
- Serve as liaison to board of directors and senior management.
- Coordinate executive outreach and external relations.
- Maintain discretion and judgment in prioritizing schedules and deliverables.
- Interact with Board of Directors and manage agendas for company visits.
- Compile data and prepare presentations, spreadsheets, and reports.
- Create meeting agendas, take notes, and draft recaps with action items.
- Simultaneously, manage multiple projects and provide proactive updates.
- Organize and prioritize critical issues for efficient decision-making.
Qualifications and Skills
- Experience with Tier 1 companies and C-Levels.
- High attention to detail and exceptional organizational skills.
- Excellent written, verbal, and interpersonal communication skills.
- Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to maintain confidentiality and discretion.
- Ability to work independently with little to no supervision.
- Available to support executive management outside standard hours.
- Excellent English-language writing skills.
Additional Skills
- Ability to work under pressure and manage multiple projects.
- Strong presentation and change management experience.
- Hands-on approach to project management.
- Excellent communicator with humility.
- Highly organized with strong attention to detail.
- Adaptable to new challenges.
- Positive attitude and willingness to grow within the company.
- Strong negotiation and influencing skills.
Offer details
- Indefinite-term employment contract under payroll with all legal benefits.
- 100% employer-covered health insurance
- Referral bonus program for successful candidate recommendations.
- Access to company-sponsored events, certifications, and training programs.
- Encora-provided laptop and all required work equipment.
- Fully remote work opportunity.
- Birthday day off.
- Work From Anywhere (WFA) policy: Up to 20 days per year from any location.
