Job description
Company Description
ABOUT IQ-EQ
We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top-15 private equity firms.
Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.
Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.
We’re driven by our Group purpose, to power people and possibilities.
Job Description
As Company Secretary acting for the legal entities of the Netherlands cluster, you will be responsible for ensuring compliance with legal, regulatory and governance standards. At present there are 18 legal entities in the Netherlands cluster, and these consist of both regulated and non-regulated entities. You will provide governance and board support for different entities in our cluster.
You will:
- Convene and service annual general meeting and other board or shareholders meetings, or committees (preparing agendas, recording & finalizing minutes, conveying decisions, handling meetings correspondences, etc.)
- Ensure board procedures are followed and decisions made are properly documented
- Maintain statutory books and files including shareholders’, directors & regulatory registers
- Organize, plan, minute and arrange follow up on committee meetings, such as weekly client acceptance meetings, monthly country management team meetings, works council meetings and quarterly risk and compliance meetings
- Provide support to the board and committee members
- Answer correspondence, collate information and prepare reports, ensuring decisions made are communicated to the relevant companies’ stakeholders
- Monitor and follow up on legal deadlines to ensure companies comply with all legal, statutory and /or regulatory reporting requirements, evidenced also in the outcomes of the compliance audit
- Assist with Group questions, requirements, policies that relate to corporate governance of NL entities and related queries as needed
- Ensure on time filing and administration of companies’ records
What we offer:
- IQ-EQ offers a comprehensive benefits package designed to support employee’s well-being and work-life balance.
- Employees receive generous paid time off, including 30 vacation days plus all public holidays.
- Financial wellness is supported through a premium pension plan with Nationale Nederlanden, holidays allowance, home working allowance and reimbursement of fitness membership.
- IQ-EQ provides both monetary and non-monetary support in relation to all aspects of studying for professional qualifications to develop your career.
Qualifications
- Bachelor/Master’s degree
- 2-4 years in Law firm or proven work experience as a Company Secretary or in corporate law
- Knowledge of MS Office and curiosity in and affinity to adapt new tech solutions
- Experience with handling of corporate records and dealing with corporate governance
- Knowledge of Netherlands company law is an asset
- Fluent in English and Dutch, an additional language is an asset
Additional Information
OUR COMMITMENT TO YOU AND THE ENVIRONMENT
Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.
There is always more we can, and should do, to improve – whether in relation to oury people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.
Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, acrosfyts 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.
We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.
