Staff Accountant

Job description

Job Title: Staff Accountant

Job Division: Admin

FLSA Status: Full-time, Exempt

Working Location: Hybrid - 4 days in office (Hamden, CT)/1 day remote

Reports to: Assistant Controller

Supervisory Responsibilities: None

Salary: $55,000-$62,000

Job Purpose

The Staff Accountant plays a vital role on Freedom Reads’ Finance team, ensuring the accuracy, integrity, and timeliness of our day-to-day financial operations. This position is ideal for someone who thrives in a mission-driven, fast-paced environment and is passionate about supporting nonprofit financial stewardship. The Staff Accountant will handle accounts payable and receivable, payroll support, credit card reconciliations, and month-end close tasks, working collaboratively with internal staff and contributing to the financial health of the organization.

Essential Functions

• Record and maintain daily financial transactions to ensure accurate and timely accounting.
• Process accounts payable through Bill.com and manage accounts receivable, including invoicing and deposits.
• Support credit card expense management by coding and reconciling transactions in Expensify.
• Assist with bi-weekly payroll processing and related administrative tasks.
• Contribute to monthly close activities, including reconciliations and preparing documentation for financial reporting.
• Maintain organized, audit-ready financial records in line with nonprofit accounting best practices.
• Collaborate with staff across the organization to ensure proper coding, documentation, and financial understanding.
• Uphold Freedom Reads’ mission and values in all financial operations and interactions.

QUALIFICATIONS

Education and Experience

• Associate degree in Accounting (Bachelor’s in progress preferred) and at least 2 years of relevant experience in an accounting or finance setting.
• Direct experience using QuickBooks, Bill.com, Microsoft Office Suite (especially Excel), and Expensify.
• Prior payroll processing experience is a plus; we’re happy to train a mission-aligned candidate who is eager to learn.
• Flexibility, curiosity, and a willingness to develop new skills as our organization evolves.
• A strong commitment to accuracy and integrity when posting transactions and stewarding organizational resources.

Skills/Abilities

• Strong prioritization skills to balance multiple responsibilities while meeting deadlines.
• Ability to build positive working relationships and respond thoughtfully to staff questions and needs.
• Clear, respectful communication and a collaborative approach to teamwork.
• Consistent follow-through, strong organizational skills, and the ability to manage tasks efficiently in a dynamic environment.
• Comfort identifying and resolving day-to-day issues with a resourceful, solutions-oriented mindset.
• Deep commitment to Freedom Reads’ mission, values, and principles, and a desire to contribute to meaningful impact.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of that which an employee encounters while performing the essential functions of this job. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential functions.

• Primarily sedentary work. Often standing or sitting for prolonged periods; spending extended amounts of time working on computers. The employee is required to have close visual acuity to perform an activity such as viewing a computer monitor, extensive reading; transcribing, etc.
  • Activities that occur occasionally are moving about to accomplish tasks or moving from one worksite to another.

WORK ENVIRONMENT

The work environment described here is representative of that which an employee encounters while performing the essential functions of this job. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential functions.

• Work is performed primarily in an indoor environment. May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.

This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment, or a promise or guarantee of any specific terms or conditions of employment. Freedom Reads may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Our Commitment to Diversity, Equity, Inclusion & Belonging

Nonprofit HR is committed to fostering and maintaining a work environment where diversity, equity, and inclusion (DEI) are fully integrated into everything we do for the benefit of our employees and the clients that we serve. To fully realize our goal, we prioritize our understanding of the complexities of DEI within our workforce to inform our approach to talent management. We believe that this guides how we do our work, advise our clients to operationalize DEI and position our content and educational opportunities help strengthen the talent management capacity of the social impact sector.

Continue reading our about our commitment at nonprofithr.com/deinow.