Job description
Job Title: Real Estate Transaction Coordinator (Single-Family Acquisitions & Dispositions)
Contract Type: Full-Time | Remote
Working Schedule: US Hours
About Pavago
Pavago is hiring on behalf of its client, an investment-focused real estate platform specializing in the acquisition, renovation, and long-term rental of single-family homes.
Pavago’s client operates a disciplined, deadline-driven transaction process, acquiring properties below market value through off-market channels, strategic partnerships, and strong underwriting practices. This role is critical to ensuring transactions move from contract to close cleanly, on time, and without surprises.
Responsibilities
- Draft, manage, and execute purchase and sale agreements for acquisitions and dispositions
- Own and track transaction timelines, contingencies, milestones, and closing deliverables
- Coordinate inspections and property access to ensure on-time completion
- Manage title and closing processes, including lien resolution, curative follow-ups, and ownership transfers
- Communicate daily with sellers, buyers, agents, title companies, and internal stakeholders
- Maintain accurate transaction documentation and status reporting in internal systems
- Proactively identify risks and delays, escalating issues early and driving them to resolution
- Manage 30–50 active transaction files simultaneously
Requirements
Must-Haves
Proven experience as a Transaction Coordinator handling single-family purchase and sale transactions from contract to close
Wholesale real estate transaction experience
High comfort level with daily phone communication
Strong working knowledge of:
- Gmail
- Google Sheets
- Google Calendar (required)
- HelloSign / Dropbox Sign / e-sign tools
Willingness and ability to work inside a CRM daily (Salesforce preferred)
Exceptional attention to detail and deadline ownership
Strong written and verbal communication skills
Ability to manage high transaction volume in a fast-paced environment
Nice-to-Haves
- Experience working with investment-focused or wholesale real estate teams
- Familiarity with standardized SOP-driven transaction workflows
What does a Typical Day-to Day Looks Like:
- Reviewing transaction pipelines and upcoming deadlines
- Calling sellers, buyers, agents, and title companies to move files forward
- Coordinating inspections, access, and documentation
- Following up on title issues, liens, and missing items
- Updating CRM and transaction trackers in real time
- Escalating risks early to prevent closing delays
Interview Process:
- Zoom Interview with Pavago: Initial screening focused on transaction experience, phone comfort, and attention to detail
- Client Interview: Scenario-based discussion with Pavago’s client on contract-to-close execution
- Final Decision & Offer: Offer rollout and onboarding
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