Job description
Job Title: Executive Assistant (Founder’s Right Hand)
Location: Remote Time Zone: US Time Zones (CT/ET preferred)
Type: Full-Time
About the Role
Pavago on behalf of a visionary client is looking for a highly intelligent, execution-obsessed, Executive Assistant to act as the Founder’s right hand — someone who can think strategically, execute relentlessly, and bring order to chaos.
You will sit at the intersection of strategy, operations, communication, and execution. One hour you’ll be preparing an executive-level brief; the next, you’ll be unblocking a team, fixing a broken process, or ensuring a critical deliverable actually ships.
If you love ownership, accountability, speed, and impact, this role will stretch you — and elevate you fast.
Key Responsibilities
Executive Support (EA-Level Excellence)
- Own the Founder’s calendar, inbox, priorities, and follow-ups
- Act as a gatekeeper — ensuring only high-leverage work reaches the Founder
- Prepare agendas, notes, action items, and ensure follow-through
- Coordinate internal and external meetings, clients, vendors, and leadership teams
- Anticipate needs before they’re asked for
Chief of Staff / Operations Responsibilities
- Translate the Founder’s vision into clear priorities, plans, and execution
- Track company-wide initiatives, KPIs, deadlines, and owners
- Ensure nothing critical slips through the cracks
- Build, document, and improve systems, SOPs, and workflows
- Identify bottlenecks and proactively solve them
- Run weekly leadership check-ins and operational reviews
- Hold team members accountable to commitments (politely but firmly)
Strategic & Analytical Support
- Create executive summaries, dashboards, and reports for decision-making
- Research tools, vendors, hires, and opportunities
- Prepare briefs for meetings, clients, and partnerships
- Help prioritize initiatives based on impact vs effort
Communication & Alignment
- Act as a single source of truth between leadership and teams
- Ensure clarity, alignment, and momentum across departments
- Follow up on decisions and ensure execution actually happens
- Represent the Founder internally with professionalism and authority
Who This Role Is Perfect For You are someone who:
- Thrives in fast-paced, high-accountability environments
- Thinks 3 steps ahead, not just reacts
- Is naturally organized, structured, and detail-obsessed
- Can switch between big-picture thinking and tactical execution
- Is confident communicating with senior stakeholders
- Doesn’t need hand-holding — you figure things out.
Requirements
Must-Haves
- 3–7 years of experience as a Chief of Staff, Operations Manager, Senior EA, or Project Manager.
- Exceptional written and verbal English
- Proven experience supporting founders or senior executives.
- Strong ownership mindset — you finish what you start
- High emotional intelligence and discretion.
- Excellent problem-solving and prioritization skills
Tools & Skills
- Project management tools (ClickUp, Asana, Notion, etc.)
- Google Workspace (Docs, Sheets, Slides).
- Calendar & inbox management at a high level
- Ability to create SOPs, dashboards, and executive briefs.
- Bonus: experience in Digital Marketing, SaaS, SEO, or Agencies
What Success Looks Like (First 90 Days)
- Founder feels less overwhelmed and more focused
- Clear systems for priorities, meetings, and follow-ups are in place
- Leadership team is aligned and executing faster
- Fewer dropped balls, fewer fires, more momentum
- You are trusted as a true partner, not just support.
Interview Process
- Initial Zoom Call: Pavago’s team will have a conversation with you to understand your skill sets
- Final Interview with the Founder: A call to see if you’re a good match
- Verification & Background Check: We want you to professionally exit your last role and provide us with the relevant documents
- Offer: An offer letter will be sent your way if you check all the boxes
